Warehouse & Logistics Executive

Job Description – Warehouse & Logistics Executive

Department: Warehouse & Logistics Industry: Trading Company Reports To: Operations Manager / General Manager Location: Dubai, UAE

Job Summary

We are looking for a proactive and organized Warehouse & Logistics Executive to manage daily warehouse operations, inventory control, order processing, deliveries, and logistics coordination. The candidate should have experience in a trading company, with a strong understanding of stock management, shipment coordination, documentation, and timely order fulfilment.

Key Responsibilities

1. Warehouse & Inventory Management

• Manage daily warehouse operations, including receiving, storing, picking, packing, and dispatching goods.
• Maintain accurate inventory records and ensure stock movements are updated in the system.
• Conduct regular stock counts and physical inventory reconciliations.
• Monitor stock levels, identify shortages or discrepancies, and report damaged or expired goods where applicable.
• Ensure proper storage, labelling, and organization of warehouse items.
• Maintain warehouse cleanliness, safety, and security standards.

1. Logistics & Delivery Coordination

• Coordinate local deliveries, transportation, and shipment schedules.
• Arrange vehicle allocation and delivery routes to ensure timely and cost-effective distribution.
• Liaise with drivers, transport companies, suppliers, and customers regarding deliveries and collections.
• Track shipments and follow up on delayed or pending deliveries.
• Ensure delivery orders, goods received notes (GRNs), and proof of delivery (POD) documents are properly maintained.

1. Order Processing & Documentation

• Coordinate with the sales and purchasing teams to process customer orders and supplier deliveries.
• Verify quantities and specifications against purchase orders, invoices, and delivery notes.
• Prepare and maintain stock transfer notes, dispatch records, and other logistics documentation.
• Assist in coordinating import/export shipments and customs clearance documentation, where applicable.
• Ensure all warehouse and logistics records are properly filed and updated.

1. Reporting & Coordination

• Prepare daily and monthly reports on inventory, stock movements, deliveries, and pending orders.
• Coordinate with the Accounts and Procurement teams to resolve stock discrepancies and invoice-related issues.
• Monitor delivery costs and identify opportunities to improve operational efficiency.
• Support internal and external audits by maintaining accurate inventory and logistics records.

Qualifications & Experience

• Bachelor's degree or diploma in Logistics, Supply Chain Management, Business Administration, or a related field.
• Minimum 2–4 years of relevant experience in warehouse and logistics operations, preferably within a trading company.
• Good knowledge of inventory management, stock reconciliation, and delivery coordination.
• Experience using ERP, inventory management, or warehouse management systems.
• Proficiency in Microsoft Excel and other MS Office applications.
• Knowledge of UAE logistics procedures and import/export documentation will be an advantage.
• A valid UAE driving licence is an advantage, if required for operational duties.

Required Skills & Competencies

• Strong organizational and time-management skills.
• Attention to detail and accuracy in stock handling and documentation.
• Good communication and coordination skills.
• Ability to work under pressure and meet delivery deadlines.
• Problem-solving skills and a proactive approach to resolving operational issues.
• Ability to work independently and coordinate effectively with different departments.

Key Performance Indicators (KPIs)

• Inventory accuracy and stock reconciliation.
• Timely and accurate order dispatch and delivery.
• Reduction in stock discrepancies, damages, and losses.
• Efficient utilization of warehouse space and transportation.
• Accuracy and timely completion of warehouse and logistics documentation.
• Compliance with company procedures and safety standards.

Pay: AED5,000.00 - AED6,000.00 per month

Work Location: In person