Venue Coordination Manager

Venue Coordination Manager

• Location: Hybrid (Remote & Office-based, near Bicester)
• Hours: Full-time
• Contract: Permanent
• Salary: £29,000 – £32,000 per annum

We’re looking for an energetic and highly organised Venue Coordination Manager with proven line management experience to lead and inspire a small team of Venue Coordinators. This is a pivotal role ensuring our fundraisers have access to high-quality venues that drive membership growth and help us achieve ambitious targets for UK wildlife conservation.

What you’ll do:

• Lead and develop a team of 3–5 Venue Coordinators, supporting performance and training needs.
• Oversee planning, booking, and scheduling of venues and events to maximise recruitment opportunities.
• Maintain accurate data in Salesforce and Evergiving, using reporting and KPIs to drive efficiency.
• Build strong relationships with venues, Wildlife Trust partners, and internal teams.
• Take ownership of national and local event bookings, including logistics and budgeting.
• Innovate and forward-plan to ensure venue availability meets organisational demand.

About you:

• Previous line management or team leadership experience, with responsibility for performance, coaching and staff development.
• Strong organisational and communication skills
• Excellent people skills – tactful, diplomatic, and confident in negotiation
• Solid administration skills with high attention to detail
• Highly proficient IT skills (MS Office, databases)
• Ability to work to tight deadlines and adapt quickly in a fast-changing environment
• Full driving licence and access to a car (essential due to office location)
• Ideally based locally or within reasonable travel distance to our head office in Bicester

Desirable:

• Experience in event or venue booking
• Knowledge of Salesforce CRM
• Experience in a sales or membership recruitment environment

Why join us?

• Be part of a passionate team making a tangible impact on wildlife conservation
• Enjoy a varied role with opportunities to innovate and shape our venue strategy
• Work for an organisation that values collaboration, sustainability, and growth

Typical hours are Monday–Friday, with one weekend per month providing remote ‘on-call’ support (8am–11am) to assist with any urgent venue issues.

About us:

Wildlife Fundraising (Central) Ltd is a not-for-profit company, wholly owned by a group of Wildlife Trusts. Together, we work to bring wildlife back, help everyone take meaningful action for nature, and create an inclusive society where nature matters.

Our fundraisers work at pre-arranged venues and events across Essex, Hertfordshire, Berkshire, Buckinghamshire, Oxfordshire, Warwickshire, Leicestershire, Lincolnshire, Nottinghamshire and Yorkshire.

We anticipate a high level of interest in this role and therefore reserve the right to close applications early. If you're interested, we'd encourage you to apply as soon as possible.

Job Types: Full-time, Permanent

Pay: £29,000.00-£32,000.00 per year

Benefits:

• Casual dress
• Company pension
• Free parking
• Health & wellbeing programme
• On-site parking
• Work from home

Application question(s):

• Do you have experience managing or coordinating venue bookings and events?
• Do you have experience using CRM systems (e.g., Salesforce) or managing data for scheduling and reporting?
• Do you have experience leading and supporting a small team in a remote or hybrid working environment?
• Why does protecting wildlife and nature matter to you, and how does that connect with your interest in this role?
• Please state your home address town and postcode.

Licence/Certification:

• driving licence and access to your own car (required)

Work authorisation:

• United Kingdom (required)

Work Location: Hybrid remote in Bicester OX25 1TW