Vehicle Registration and Inventory Coordinator

Job DescriptionVehicle Registration & Inventory Coordinator (Saudi National)

Location: Riyadh, Saudi Arabia Department: Operations / Administration Reporting To: Operations Manager / Showroom Manager Employment Type: Full-Time Nationality: Saudi National Only

1. Job Summary

We are seeking a proactive, organized, and detail-oriented Vehicle Registration & Inventory Coordinator to manage vehicle registration, ownership transfers, customer vehicle handovers, and inventory control activities.

The role will be responsible for coordinating with government authorities, managing vehicle documentation, monitoring vehicle movements, maintaining accurate inventory records, and ensuring smooth vehicle delivery operations across company showrooms and storage facilities.

The ideal candidate should have a good understanding of Saudi vehicle registration procedures, strong administrative and coordination skills, and the ability to deliver excellent customer service.

1. Key Responsibilities

A. Vehicle Registration & Ownership Transfer

• Handle vehicle registration, ownership transfers, registration renewals, and related administrative procedures.
• Coordinate with relevant government authorities and digital platforms, including Absher and other applicable vehicle registration systems.
• Ensure all vehicle registration documents are complete and comply with Saudi regulations.
• Monitor registration and ownership transfer requests and ensure timely completion.
• Resolve documentation issues and follow up on pending transactions.

B. Customer Vehicle Delivery & Handover

• Coordinate and facilitate vehicle handovers to customers.
• Ensure all sales, insurance, registration, and ownership transfer requirements are completed before delivery.
• Verify vehicle documentation and delivery checklists.
• Explain vehicle registration and ownership transfer procedures to customers when required.
• Ensure a smooth and professional customer handover experience.

C. Vehicle Inventory & Stock Management

• Maintain accurate and updated vehicle inventory records across showrooms, warehouses, and storage locations.
• Monitor vehicle arrivals, transfers, deliveries, and stock movements.
• Coordinate vehicle movement between different company locations.
• Conduct periodic physical vehicle inspections and inventory reconciliations.
• Identify and resolve discrepancies between physical stock and system records.
• Prepare regular vehicle inventory and stock movement reports.

D. Administrative & Operational Coordination

• Coordinate with customs clearance agents, transport companies, insurance providers, and relevant government entities.
• Maintain organized vehicle files, registration documents, and inventory records.
• Support showroom and operations teams with vehicle-related administrative activities.
• Ensure proper documentation of vehicle receipts, transfers, and deliveries.
• Prepare periodic operational reports and provide updates to management.

1. Qualifications & Requirements

Mandatory Requirements

• Saudi National.
• Diploma or Bachelor's degree in Business Administration, Logistics, Operations Management, or a related discipline.
• Valid Saudi driving license.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Good verbal and written communication skills in Arabic and English.

Preferred Qualifications

• Previous experience in automotive dealerships, vehicle registration, fleet administration, logistics, or inventory management.
• Familiarity with Absher and relevant Saudi vehicle registration and ownership transfer procedures.
• Experience in vehicle stock control and inventory management systems.
• Understanding of Saudi traffic regulations and vehicle documentation requirements.

1. Skills & Competencies

• Strong organizational and administrative skills.
• Excellent attention to detail and accuracy.
• Good knowledge of vehicle documentation and registration procedures.
• Strong coordination and follow-up abilities.
• Customer service and interpersonal skills.
• Proficiency in inventory tracking and reporting.
• Ability to manage multiple priorities and meet deadlines.
• Problem-solving skills and ability to work independently.

1. Key Performance Indicators (KPIs)

• Timely completion of vehicle registration and ownership transfers.
• Accuracy and reliability of vehicle inventory records.
• Timely processing of vehicle deliveries and handovers.
• Reduction in inventory discrepancies and documentation errors.
• Compliance with company policies and Saudi regulatory requirements.
• Timely submission of vehicle inventory and movement reports.
• Customer satisfaction during vehicle delivery and handover.

Work Location: In person