Trilingual Receptionist for law firm (Brazilian Portuguese/Spanish/English)
# Trilingual Receptionist for law firm (Brazilian Portuguese/Spanish/English) **Brooks Law, P.C.** · Medford, MA 02155 · `On-site` 🕒 **Статус:** *Опубликовано: 4 дня назад* · *Источник: Indeed* --- ### About the Role Job Summary We are seeking a dependable, professional, and organized Trilingual Office Coordinator / Receptionist to join our team. This position plays an important role in maintaining the smooth day-to-day operations of our office while providing administrative support and exceptional customer service. As the first point of contact for clients, visitors, vendors, and job candidates, the ideal candidate will represent the firm with professionalism, courtesy, and a welcoming attitude. The successful candidate must be fluent in English, Portuguese, and Spanish, demonstrate excellent organizational skills, and be comfortable multitasking in a fast-paced environment. We are looking for someone who is proactive, trustworthy, detail-oriented, and willing to assist wherever needed to keep the office running efficiently. Key ResponsibilitiesFront Desk and Reception - Greet, welcome, and direct visitors, including clients, vendors, consumers, and job candidates, ensuring a professional and welcoming front desk experience. - Answer and direct incoming phone calls promptly and courteously, maintaining excellent phone etiquette. - Communicate effectively with English-, Portuguese-, and Spanish-speaking clients and visitors. - Maintain a clean, organized, and professional reception area. Administrative Support - Perform general clerical duties, including filing, data entry, document preparation, scanning, and copying. - Handle incoming and outgoing correspondence, including faxes, email, and physical mail. - Ensure important documents and correspondence are received, processed, and distributed promptly. - Proofread documents for accuracy, completeness, and clarity before distribution. - Manage schedules, appointments, and calendars as needed. - Assist with general office management and administrative tasks as assigned. Office Operations and Organization - Maintain office organization and cleanliness to support an efficient and professional work environment. - Monitor, organize, and replenish office supplies. - Assist with receiving, organizing, and distributing packages, deliveries, and office materials. - Help maintain shared office spaces and ensure the front desk and common areas remain clean, organized, and presentable. - Assist with routine office upkeep, including handling trash and moving supplies or other office materials as needed. Cash Handling and Record keeping - Handle cash payments responsibly, honestly, and with discretion. - Accurately record and document all cash transactions in accordance with company procedures. - Maintain organized records and ensure payments are properly accounted for. - Exercise sound judgment and maintain accountability when handling payments and financial information. Qualifications and Skills - Recent, relevant experience in a front desk, reception, or office coordination role is required. - Fluency in English, Portuguese, and Spanish is required. - Excellent verbal and written communication skills. - Strong organizational skills and exceptional attention to detail. - Proficiency in Microsoft Office applications, including Word and Excel, as well as internet-based applications. - Ability to multitask, prioritize responsibilities, and meet deadlines in a fast-paced environment. - Strong problem-solving skills and the ability to exercise sound judgment. - A proactive, intuitive, patient, and professional demeanor. - Demonstrated reliability, integrity, trustworthiness, and accountability. - Ability to handle confidential information with discretion. - Ability to work independently while contributing positively to a team. - A customer-service-oriented attitude and respect for individuals from diverse cultural backgrounds. - Willingness to assist with a variety of office responsibilities as needed. Physical Working Conditions - This position is performed in an indoor office environment. - Requires extended periods of sitting and working at a computer. - Must be able to lift and move items weighing up to 44 pounds as part of routine office activities. Examples include office supplies, packages, boxes, trash bags & trash totes, five-gallon water jugs, and office equipment. - Requires the ability to perform routine office organization and upkeep tasks. Compensation and Benefits - S alary: $46,000 per year - 401(k) retirement plan - Health, Vision & Dental insurance - 15 days of paid time off (PTO) Work Location and Schedule - Location: In person – Medford Square, MA - Schedule: Monday to Friday, 9:00 AM – 5:00 PM EST Ideal Candidate The ideal candidate is a reliable, trustworthy, and service-oriented professional who takes pride in keeping an office organized, welcoming, and running smoothly. This person is comfortable interacting with people from diverse backgrounds, handling sensitive information and payments responsibly, and stepping in to support different office needs when necessary. Job Type: Full-time Pay: $46,000.00 per year Benefits: - 401(k) - Dental insurance - Health insurance - Paid time off - Vision insurance Ability to Commute: - Medford, MA 02155 (Required) Ability to Relocate: - Medford, MA 02155: Relocate before starting work (Required) Work Location: In person
Наблюдалась 2026-10-20, впервые 2026-10-15, источник — Indeed.