Travel Consultant

Travel Consultant (Remote)

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Position summary

The Travel Coordinator plans and improves corporate travel and mobility arrangements supporting employees assigned to data center launches, installations and other deployments. The role's intended primary focus is the analysis, design and oversight of deployment travel plans, cost controls, supplier arrangements and exception responses that support business operations. Working under general direction, the Travel Coordinator evaluates competing options, exercises independent judgment within documented financial and policy authority, and advises deployment leaders on decisions affecting operational readiness, travel spend, supplier risk and traveler safety.

The Travel Coordinator also arranges or oversees transaction-level booking through approved travel management companies and systems. Deployments may be requested with as little as 48 hours' notice.

Essential duties and responsibilities

Program planning, financial analysis and independent decision-making

• Deployment travel strategy. Design travel and workforce-mobility plans for assigned sites, considering headcount, shift schedules, reporting dates, air capacity, lodging, local transportation, contingency capacity and projected total cost. Evaluate tradeoffs and make informed recommendations to Deployment Operations leadership.
• Budget planning and cost optimization. Maintain and update rolling forecasts and deployment-level travel budgets by site; interpret variance trends, cancellation costs, unused tickets and supplier pricing. Recommend spending controls, alternate travel models and cost-reduction measures with measurable operational effects.
• Travel standards and controls. Assess gaps in deployment travel practices, reimbursement processes, booking approvals, supplier escalations and traveler readiness. Work with management and cross-functionally to assess and improve processes and implement approved practices and evaluate their impact.
• Supplier sourcing and commercial negotiation. Evaluate hotel, ground transportation and travel-service providers using pricing, capacity, traveler safety, service quality and commercial terms. Negotiate proposed hotel room-block rates, attrition/cancellation provisions, billing and service commitments within approved sourcing parameters, working with Procurement to obtain contract approvals.
• Disruption and travel-risk decisions. Assess operational and duty-of-care exposure from severe weather, missed flights, site changes, service failures and urgent redeployments. Independently select and implement travel alternatives within delegated spending and policy authority; promptly escalate safety incidents, nondelegated policy exceptions and commitments outside that authority.
• Business consultation. Advise deployment leaders on the financial, risk and readiness implications of alternative itineraries, traveler schedules, vendor terms and urgent exceptions. Present reasoned recommendations rather than simply fulfilling booking requests.
• Supplier performance improvement. Analyze hotel, air and ground transportation service outcomes, spend and traveler disruptions; develop supplier scorecards and propose corrective actions or changes in provider arrangements for leadership and Procurement review.

Travel execution, controls and operational readiness

• Group travel execution. Coordinate or oversee authorized corporate/group air itineraries, hotel blocks, transfers, bus charters and recurring hotel-to-site shuttles for multiple travelers, including itinerary changes, confirmations and complex short-notice movements.
• Deployment readiness. Validate traveler rosters, authorizations, cost centers, arrival windows and site reporting instructions. Maintain accurate traveler profiles, supplier contacts, backup resources and escalation pathways supporting deployments initiated with as little as 48 hours' notice.
• Traveler and site communication. Provide complete itineraries, approvals, reporting instructions and emergency contacts; work with travelers, site leads and approved travel partners to close arrival, missed-connection and transportation gaps.
• Financial stewardship. Review travel charges, supplier invoices, refunds, ticket credits and lodging folios with Finance; investigate material discrepancies and use findings to improve controls and recover avoidable costs.
• Data protection and documentation. Safeguard personal, payment and company data; maintain accurate deployment trackers, vendor terms, decision records, contingency procedures and coverage handoffs.

Decision-making authority and relationships

Independently prioritize assigned deployments; evaluate material alternatives; and make travel, re-accommodation and vendor recommendations using business judgment, supported analysis and documented policies. Decisions may be taken within formally delegated limits; unbudgeted commitments, policy deviations and binding supplier contracts outside the employee's delegation require appropriate approval. Procurement retains contractual controls and the Operations Leader retains formal personnel-management authority.

Performance expectations

Deliver timely and reliable deployment arrivals; forecast and explain spend accurately; limit avoidable travel costs and service failures; maintain suitable contingency coverage; make documented, commercially sound travel recommendations; and improve approved travel processes through measurable supplier and operational results.

Required qualifications

• High school diploma or equivalent plus at least three years of experience in corporate travel, group travel, workforce mobility or comparable travel logistics; an equivalent combination of relevant education and experience may be considered.
• Practical experience arranging flights, hotels and ground transportation for groups of travelers under tight deadlines, including changes, cancellations, credits and booking through corporate travel tools or a travel management company.
• Demonstrated ability to compare commercial alternatives, analyze spend, forecast requirements, recommend improvements and resolve complex operational travel issues with sound independent judgment.
• Experience obtaining hotel rates or room blocks and working with vendors and Procurement on commercial terms, billing or service delivery.
• Strong spreadsheet, budgeting, tracker, documentation, communication and data-confidentiality skills; ability to work independently across time zones.

Preferred qualifications

• Experience supporting workforce deployments involving hundreds of employees, multi-site programs, recurring shuttles or chartered transportation.
• Experience in data center, construction, logistics, or rotating-shift operations; knowledge of traveler duty of care and travel policy or program control design.
• Familiarity with travel management company tools or a global distribution system when direct ticketing is required; relevant travel certification or training.

Home-based work conditions and schedule

This position is home-based at a company-approved location. The employee must maintain a suitable workspace, reliable connectivity and secure handling of traveler, business and payment information through approved systems, equipment and access controls. The role supports deployment locations and time zones and may require occasional travel to company locations, supplier meetings or deployment sites.

An agreed work schedule will be established to support deployment priorities. Urgent disruptions and short-notice deployments may require designated evening, weekend, holiday or after-hours coverage. The responsible Operations Leader, in consultation with Human Resources, will establish documented coverage rotations, response expectations, backup staffing and applicable compensation or leave practices before assignments are made. Traveler support will be delivered through a shared coverage plan; uninterrupted personal availability is not required.

Physical demands, safety and reasonable accommodation

Equal Opportunity and Reasonable Accommodation

DP World provides equal employment opportunities to applicants and employees without unlawful discrimination based on race, color, religion, sex, pregnancy or related conditions, sexual orientation, gender identity, national origin, age, disability, genetic information, military or veteran status, or any other status protected by applicable law. Reasonable accommodation is available during the hiring process and employment as required by law, including for disability, pregnancy-related limitations, and sincerely held religious beliefs. Applicants and employees may contact HR to request accommodation. Retaliation for requesting accommodation, reporting concerns, or exercising protected rights is prohibited.

Compensation

DP World offers exciting and challenging roles within a growing international organization. We strive to hire and develop the right people, locally and globally, stimulating personal growth and self-development within an informal atmosphere.

Salary Range: $58,000 - $65,000 This information reflects the anticipated base salary range for this position based on current national data. Minimums and maximums may vary based on location. Individual pay is based on skills, experience and other relevant factors.As part of our comprehensive benefits package, DP World offers a broad range of Health, Life, Voluntary Lifestyle and other benefits and perks that enhance your physical, mental, emotional and financial wellbeing.

About DP World

Trade is the lifeblood of the global economy, creating opportunities and improving the quality of life for people around the world. DP World exists to make the world’s trade flow better, changing what’s possible for the customers and communities we serve globally.

With a dedicated, diverse and professional team of more than 111,000 employees from 159 nationalities, spanning 77 countries on six continents, DP World is pushing trade further and faster towards a seamless supply chain that’s fit for the future.

We’re rapidly transforming and integrating our businesses - Ports and Terminals, Marine Services, Logistics and Technology – and uniting our global infrastructure with local expertise to create stronger, more efficient end-to-end supply chain solutions that can change the way the world trades.

What's more, we're reshaping the future by investing in innovation. From intelligent delivery systems to automated warehouse stacking, we’re at the cutting edge of disruptive technology, pushing the sector towards better ways to trade, minimising disruptions from the factory floor to the customer’s door.

DP World is on a mission to transcend boundaries and bridge the gap between all nations and cultures – not just in what we do but also in how we behave.

We are dedicated to creating a culture where everyone feels respected, supported, and empowered to reach their full potential. We believe that embracing inclusion and diversity, drives innovation and growth and helps us connect people, businesses, and societies. Free minds and different perspectives are changing our world, and together we can change what’s possible.

The DP World family comprises of syncreon, Imperial and P&O.

WE MAKE TRADE FLOW

TO CHANGE WHAT'S POSSIBLE FOR EVERYONE.

Nearest Major Market: Atlanta

Job Segment: Logistics, Procurement, Data Center, Supply Chain, Supply, Operations, Technology