Transport & Fleet Manager

Job Summary

To lead the safe, compliant and efficient management of MMUK’s vehicle and trailer fleet, workshops and maintenance programme, ensuring reliable fleet availability for film and television productions. The role works closely with Operations, Compliance and production teams to respond to changing schedules and urgent operational needs.

Responsibilities

• Fleet planning and production support. Coordinate vehicle and trailer allocation, including swing/spare vehicles, to meet production schedules and specific operational requirements. Plan vehicle returns from location for inspections, MOTs, servicing and planned or unplanned repairs. Arrange maintenance support for vehicles and trailers deployed on productions.
• Workshop and maintenance management. Plan and oversee work schedules for the truck and mechanical trailer workshops. Monitor vehicle and trailer availability, defects, repairs and return-to-service decisions. Maintain robust tyre management, wheel-torque controls and associated records.
• Legal and operator compliance. Maintain systems and records supporting operator licence obligations, preventative maintenance inspections (PMIs), MOTs, servicing and tachograph calibration. Ensure defects are reported, assessed and rectified promptly; place unsafe vehicles or trailers off road (VOR) and control their reactivation. Carry out regular compliance audits and maintain accurate vehicle, trailer and maintenance files.
• Tachographs and fleet administration. Oversee vehicle tachograph downloads and related records, investigate missing mileage or data discrepancies and coordinate corrective action. Manage fleet accounts and payments for relevant tolls, crossings, congestion and road-user charging schemes in the UK and Europe.
• Incidents, insurance and international movements. Coordinate accident reporting, claims administration and insurance liaison, including vehicle status changes where required. Arrange relevant documentation and logistics for overseas movements, including carnets where applicable, fuel arrangements, tolls and breakdown support.
• Leadership, communication and reporting. Attend planning meetings, provide clear fleet availability and compliance updates, prepare reports and work collaboratively with the Compliance Manager, Operations Compliance Manager and Operations team. Escalate risks early and support colleagues in resolving urgent production needs.
• Out-of-hours support. Participate in the out-of-hours duty phone rota, currently one week in every three, Monday 8:00am to the following Monday 8:00am, responding to issues within the role’s remit and agreed company procedures. The rota could vary.

Requirements

• Essential. Transport Manager CPC qualification; strong experience in commercial fleet or transport management; working knowledge of UK operator licensing, roadworthiness, maintenance records and tachograph requirements; ability to manage competing priorities, suppliers and urgent breakdowns; excellent organisation, communication and record-keeping.
• Desirable. Experience managing trucks and specialist trailers; knowledge of film and television production logistics; experience of European vehicle movements and related documentation.
• Flexibility and collaboration. Production requirements can change at short notice. The postholder is expected to take a practical, proactive approach, support other departments when reasonably required and ensure safety and compliance are never compromised.
• Scope of role. This description summarises the principal responsibilities and may be reasonably updated as the business develops. Any formal statutory Transport Manager designation and associated authority should be confirmed separately.

Pay: £40,000.00-£50,000.00 per year

Benefits:

• Company pension
• Free parking
• On-site parking

Work Location: In person