Transaction Coordinator

We are looking for a Real Estate Transaction Coordinator to support agents, teams, and clients by managing transaction timelines, documents, communication, and closing-related activities.

The primary responsibility is to coordinate transactions from contract execution through closing, track critical deadlines, maintain accurate documentation, and ensure all parties remain informed throughout the process .

This is an ideal opportunity for someone with experience in real estate transaction coordination, administrative support, contract management, document management, or client coordination who is highly organized, detail-oriented, and comfortable managing multiple transactions and deadlines.

KEY RESPONSIBILITIES

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Manage real estate transactions from contract execution through closing.

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Organize contracts, disclosures, addenda, signatures, and other required transaction documents.

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Track critical dates, including inspection periods, contingency dates, appraisal deadlines, financing deadlines, and closing requirements.

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Follow up on missing documents, signatures, forms, and required information.

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Communicate professionally with agents, clients, lenders, title companies, inspectors, vendors, and internal team members.

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Schedule inspections, appraisals, closing appointments, and other transaction-related activities.

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Update transaction management systems, CRM platforms, spreadsheets, and internal tracking tools.

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Maintain accurate and organized transaction files, checklists, notes, and records.

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Keep all parties informed of transaction progress, upcoming deadlines, and outstanding requirements.

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Provide clear daily updates regarding completed tasks, pending items, upcoming deadlines, and potential blockers.

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Follow established Standard Operating Procedures, checklists, timelines, and manager instructions.

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Manage multiple transactions and deadlines simultaneously.

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Maintain professionalism and confidentiality when handling client and transaction information.

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Escalate urgent issues, missed deadlines, or potential transaction problems to the appropriate agent or manager.

REQUIRED QUALIFICATIONS

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Previous experience in real estate transaction coordination, real estate administration, contract management, document management, or client coordination .

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Strong written and spoken English communication skills.

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Exceptional organization and attention to detail.

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Comfortable communicating with U.S.-based agents, clients, lenders, title companies, and vendors.

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Strong deadline-management and follow-up skills.

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High level of accuracy when reviewing and organizing documents.

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Able to manage multiple transactions, files, and priorities simultaneously.

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Good computer, spreadsheet, CRM, and transaction management skills.

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Reliable and consistent attendance during scheduled working hours.

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Able to work independently in a remote environment.

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Proactive, professional, coachable, and comfortable providing regular updates.

PREFERRED EXPERIENCE

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U.S. real estate transaction coordination

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Real estate contracts and disclosures

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Contract-to-close management

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Inspection, appraisal, financing, and closing coordination

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Deadline and contingency tracking

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Dotloop

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SkySlope

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ZipForm

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Multiple Listing Service platforms

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Follow Up Boss

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Lofty

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BoldTrail

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Google Workspace

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Google Drive or Dropbox

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Notion or similar project management tools

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Calendar management and appointment scheduling

Originally posted on Himalayas