Technical Coordinator

Key Responsibilities

• Maintain and update the project document control register (submittals, transmittals, RFIs, technical reports, T&C reports and certificates).
• Control the numbering, distribution, and filing of incoming and outgoing correspondence with clients, consultants, and site teams.
• Track document status and follow up on outstanding approvals or responses to keep project records current.
• Provide general administrative support to the Administration Manager, including correspondence, reports, and record-keeping.
• Support the HR Supervisor with administrative tasks such as attendance sheets, timesheets, and employee documentation, copying HR's official email on relevant submissions in line with company communication policy.
• Assist the Operations Manager with preparing progress reports, meeting minutes, and schedules for ongoing T&C projects.
• Maintain both physical and digital filing systems in an organized and easily retrievable manner.
• Ensure all documentation follows company referencing and numbering conventions.
• Handle confidential information (HR and project-related) with discretion.
• Send tax invoices to clients for completed site progress and pick up payment cheques from clients.
• Develop and execute HVAC commissioning plans and checklists, and coordinate with the Project Manager and technicians on pre-commissioning readiness checks.
• Prepare and submit TAB/commissioning reports documenting all measured data to the client and/or consultant.
• Coordinate with engineers at designated project sites.

Qualifications

• Bachelor's degree in Mechanical Engineering or related discipline
• 1–3 years of experience in an administrative or document control role; exposure to HVAC, MEP, or testing & commissioning projects is preferred.
• Client- and consultant-facing communication and technical report writing.
• Working proficiency in English (written and verbal communication).
• Proficiency in MS Office (Word, Excel, Outlook).

Work Location: In person