Stores Officer

Oversees the ordering, receiving, inspecting, storing, issuing and shipping equipment, materials and supplies for hospital departments. Manages and supervise the activities of the personnel assigned to the department.

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Orders, receives or oversees the ordering and receipt of material, stock, and supplies for the hospital; uses the department’s computer system to maintain verification of all transactions.

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Researches cost, quality and availability of goods; selects appropriate goods and vendors; and makes purchases that comply with the department’s budgetary guidelines.

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Assists hospital staff in evaluating new products and suggesting product substitutions when necessary.

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Inspects items received for accurate weight, count and condition; verifies that stock meets specifications and that orders are complete; and resolves order problems with vendors and departments.

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Stores articles by style, size, material, etc. according to department procedures; rotates supplies to ensure that items do not expire before use.

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Delivers goods to appropriate hospital on a routine or STAT basis; may oversee the delivery or distribution of goods by filling requisitions and comparing nomenclature, stock numbers, etc; maintains a record of stock received and issued to departments.

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Maintains a clean, sanitary and orderly storeroom; may make decisions regarding the physical layout of the storeroom.

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Performs inventory of stock room supplies on a weekly and semi-annual basis; supervise inventory maintenance and determine redistribution actions for stored goods when necessary.

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Compile orders for purchasing and verify the receipt of orders with Accounts Payable.

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Evaluate supply needs turnover rates, cost, perishability, hazardous nature of goods, and storage limitations; may consult with departments in planning the range and quality of materials to be stocked.

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Monitors the storeroom budget by maintaining records of expenditures and reconciling accounts; may document storeroom operations for billing and inventory control.

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Supervises the activities of other Storekeepers by training, directing or assigning work, providing goals and objectives, evaluating performance, and assisting in the interviewing process; may give work direction in the Manager/Supervisor’s absence.

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Prepare Material Requisition Note (MRN) or Purchase order to NMC Trading Est. & local purchase order for non-medical items

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Receipt and inspection of incoming deliveries of materials to Cathlab from the Suppliers on consignment basis and co-ordinate with the concerned Doctors / Technicians for issues and maintain physical verification of inventory on monthly basis.

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Physical verification of document / inventory control using Tally based inventory package.

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Follow-up daily consumption in all the sub-stores to maintain minimum stock level

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Supervise half yearly stock taking in all the Dept. and inform the Management for near expiry products.

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Reconciliation of stock transfer reports from the Main warehouse.

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Month end stock taking in main store to scrutinize discrepancy report.

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At least a graduate Bachelor of Commerce (B.Com.) with previous storeroom supervision and/or employee leadership experienced may be preferred.

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Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

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Good English spoken & written, Arabic language advantageous/desirable but not essential.

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Appropriate related trainings / seminars in Store Management is advantageous. (i.e., ISO 9000 awareness certificate, Diploma in Imports and Exports Management, etc)

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Computer literate.