Staff Assistant – Wayne County Extension and Statewide Campus

Overview

The Staff Assistant provides administrative, financial, student, and site-operations support for Utah State University Extension and Statewide Campus in Wayne County. A crucial part of the role is supporting the USU land-grant mission through faculty support and assistance. The position also serves as a welcoming local contact for community members and students, supports the local learning site, and helps connect residents with university programs and educational opportunities.

Responsibilities

Extension Administrative and Financial Support

• Process receipts and related financial documentation accurately and in a timely manner, following university procedures.
• Assist with budget tracking and management for Extension and Statewide Campus activities, including monitoring expenditures, maintaining records, and preparing budget updates or reports.
• Help reconcile transactions and resolve routine discrepancies in coordination with appropriate university staff.
• Maintain organized financial records and handle sensitive financial information with discretion.
• Answer phones, direct calls, greet visitors, and connect people with the appropriate university contact or service.
• Perform routine office tasks, including data entry, filing, appointment scheduling, and handling incoming and outgoing mail.
• Schedule appointments and coordinate meetings, conferences, and other activities.
• Prepare routine documents, correspondence, reports, and presentations.
• Maintain office supplies and arrange for servicing of office equipment.
• Assist with website updates and support Extension programs, projects, and events.

Statewide Campus Site and Student Support

• Serve as the local site coordinator and support day-to-day site operations.
• Assist with classes and other learning activities, including exam proctoring as needed.
• Provide students with basic information about available services and connect them with the appropriate Statewide Campus staff.
• Maintain a clean, safe, and welcoming space.
• Participate in relevant team meetings and training.
• Support local recruiting efforts in coordination with the Admissions Specialist.
• Identify opportunities to connect Extension learners with USU degree programs and other educational opportunities.

Other Responsibilities

• Perform other job-related duties as assigned.

Qualifications

Minimum Qualifications

• Two years of experience in an office setting or an associate degree/vocational training is required (or similar/related education/experience).

Knowledge, Skills, and Abilities

• Skilled with computers and related software.
• Skilled with basic office equipment, including printers, copiers, and telephone systems.
• Good organizational skills.
• Strong verbal and written communication skills.
• Ability to handle sensitive and confidential business data and personal information.
• Ability to work without supervision.
• Knowledge of University policies and procedures
• Excellent customer service skills.

Required Documents

Along with the online application, please attach:

• Resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”
• Cover letter to be typed/pasted at the end of your application