Sr. Representative, Accounts Payable (Hybrid - Norristown, PA)

Coordinate and expedite the processing of payment documents submitted to Accounts Payable by directing daily workflow for a huge accounts payable operations responsible for approximately 65,000 transactions per week valued at $65 million at the nation’s largest lab and diagnostics company - Quest Diagnostics located in Collegeville, PA.

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Coordinate daily workflow to meet required volume quotas for payment processing, correspond with customers, and facilitate scheduled reoccurring payments.

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Prepare Access templates for uploading invoices and summary bills into PeopleSoft.

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Analyze vouchers in error status and determine appropriate course of action to correct them.

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Analyze vouchers in match exception and work with Procurement, Materials and Suppliers for appropriate resolution.

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Evaluate and communicate identified problems and resolutions to Supervisor.

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Act as liaison between Accounts Payable and assigned customers to resolve Accounts Payable general ledger related questions as well as routine payment, statement, and unresolved supplier issues.

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Monitor, research and reconcile items on supplier statements.

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Ensure supplier accounts are current and accurately reflect liabilities.

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Review and research supplier refund checks, apply general ledger coding and submit for deposit.

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Process payments to suppliers via PeopleSoft Financials utilizing invoice, check requests, expense reports and other payee documentation.

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Interact/Correspond effectively and courteously with various levels of management, strategic suppliers, business unit executives and various other customers.

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Coordinate inter-departmental activities to ensure the adequacy of payment information for A/P processing (Procurement, Real Estate, Human Resources, Materials Management, Employer Solutions, International).

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Complete documentation and perform procedures to set up vendors for payment.

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Participate in training and strategic planning sessions for process improvement, as well as other project related teams.

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Assist in system testing for process enhancements and system upgrades.

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Maintain Supplier Masterfile and supporting tax and banking documents.

Education:

• High school diploma (Associates’ Degree preferred)

Work Experience:

• Minimum of two years accounting and/or accounts payable experience

Technical Training:

• Demonstrated proficiency in the utilization of Excel spreadsheets, utilizing functions and pivot tables
• Knowledge of word processing and database applications
• High level of customer service skills
• Strong written and oral communication skills
• Skilled in PeopleSoft Financials application or comparable accounting system
• Perform effectively in a team environment
• Ability to multitask with keen organizational skills
• Must be tenacious towards accuracy and detail

Other:

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Exercise judgement regarding the priority of payments

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Decide on the validity of outstanding issues and determine corrective measures as deemed appropriate

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Analyze and redistribute payment documents based on accounts payable functional areas

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Resolve problems for the various internal business units and external vendor population

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Analyze payment documents to ensure all standard operating procedures are being adhered to