Sr. Logistics Inventory Coordinator

The Sr. Logistics Inventory Coordinator is responsible for maintaining accurate inventory records, ensuring alignment between internal systems and third-party logistics (3PL) providers, and supporting overall inventory control operations. This role plays a critical part in ensuring inventory accuracy, operational efficiency, and smooth order fulfillment.

Essential Duties and Responsibilities:

Inventory Accuracy Maintenance

• Maintain accurate inventory records in ERP/WMS systems by updating daily transactions (receiving, shipping, adjustments)
• Cross-check inventory data between internal systems and 3PL reports
• Ensure timely and accurate system updates

Inventory Reconciliation

• Perform regular reconciliation between company inventory records and 3PL data
• Identify discrepancies in quantity, SKU, or location
• Prepare reconciliation reports and escalate variances for resolution

Cycle Count Coordination

• Coordinate and monitor cycle counts conducted by 3PL partners
• Provide clear instructions on SKU scope, locations, and timing
• Review count results and highlight discrepancies

Discrepancy Investigation

• Investigate inventory variances by reviewing transaction history (receipts, shipments, adjustments)
• Work with warehouse/3PL teams to identify root causes
• Support corrective actions to prevent recurrence

Damaged / Defective Inventory Control

• Track and record damaged, missing, or defective inventory
• Monitor reasons for damage and maintain proper documentation
• Coordinate with relevant teams on disposition (hold, return, disposal, or claims)

3PL Coordination & Follow-up

• Communicate with 3PL partners regarding inventory discrepancies, adjustments, and status updates
• Follow up on open issues to ensure timely resolution
• Ensure 3PL adherence to inventory control procedures

Inventory Issue Resolution (Order Impact)

• Support troubleshooting of inventory-related issues affecting order processing and fulfillment
• Verify stock availability, allocation, and location accuracy
• Coordinate with cross teams to resolve issues promptly

Inventory Reporting

• Prepare and maintain inventory tracking reports (e.g., discrepancies, adjustments, damaged stock)
• Update internal tracking files and provide regular status updates
• Identify and escalate unusual trends or risks

Inventory Movement Monitoring

• Track inbound, outbound, and internal inventory movements
• Monitor stock levels and flag slow-moving or excess inventory
• Support efforts to maintain healthy inventory turnover

SOP Compliance

• Follow established inventory control procedures and guidelines
• Ensure all activities are properly documented and compliant
• Escalate any process deviations or control gaps

Required Qualifications:

Years of Education

• Bachelor’s degree in supply chain, Logistics, Business, Information Systems, or a related field

Work Experience

• 3+ years of experience in logistics environment and project management
• Strong knowledge of inventory control and WMS systems
• Basic knowledge of inventory processes is a plus
• Proficiency in Microsoft Excel; experience with ERP/WMS systems preferred

Knowledge and Skills

• Expert in the delivery and evaluation of logistics supply chain and trade compliance
• Proactive and have the ability to work well independently as well as in a team environment
• Work well with cross functional teams
• Strong ownership and organization skills
• Proven skills with MS Visio and MS Excel in order to successfully execute projects
• Ability to work confidently in a rapidly changing, fast-paced and results-oriented corporate environment where a high degree of flexibility is required
• Ability to exercise considerable judgment and discretion in establishing and maintaining strong partnering relationships with internal and external customers
• Excellent written and verbal communication skills in English

Preferred Qualifications:

• Background in logistics and supply chain management
• Ability to plan and prioritize work
• Must be highly organized and able to manage multiple responsibilities
• Model leadership behaviors supporting integrity, valuing diversity, innovation, building relationships, customer focus and teamwork
• Software skills, including use of Microsoft Office software and web-based applications
• Verbal and written communication skills are necessary to explain complex and/or confidential information

Working Conditions:

• Office / 3PL Warehouse environment
• Requires sitting, operating a computer keyboard, telephone and other office equipment for extended periods of time
• May require domestic travel

(*Job functions are subject to change at any time)

$25-$30/hourly is the estimated pay range for this role working in Fremont, California office. The final amount will be determined based on qualifications & experience of the candidate relative to the role. Our employee comprehensive benefits include bonuses, medical, dental, vision, life insurance, AD&D insurance, Paid Time Off, EAP, & 401(k).