Sr. Expeditor

1. KEY ACCOUNTABILITIES

3.1 Expediting Planning and Strategy

· Own the expediting plan for assigned packages: classify purchase orders by criticality rating, set expediting levels and define the contact and reporting rhythm for each vendor.

· Review purchase orders, material requisitions and vendor schedules at award to confirm delivery dates, milestone payment terms, inspection and documentation obligations are achievable and contractually clear.

· Attend kick-off meetings and pre-inspection meetings; agree the vendor’s baseline schedule, document register, inspection and test plan (ITP) and progress-reporting format.

· Maintain the project expediting register and critical-items list, keeping lead times, float and site required-on-site dates under continuous review.

3.2 Order, Production and Delivery Expediting

· Track vendor progress against the agreed schedule – engineering, procurement of sub-supplies, raw material release, fabrication, assembly, testing, painting, packing and dispatch – and verify reported progress on site or by shop visit rather than by report alone.

· Maintain disciplined contact with vendors at the cadence set by criticality; issue written status requests, record promises made, and follow up until each one is met or formally re-baselined.

· Identify slippage at the earliest signal, quantify its effect on the project schedule, and drive recovery – re-sequencing, overtime, sub-supplier escalation, alternative sourcing – escalating to the Project Manager, Procurement Manager and package engineer with a recommended action.

· Coordinate inspection and release: book third-party inspection, monitor ITP hold and witness points, track nonconformance reports and punch items to closure, and confirm release notes and shipping readiness.

· Administer the commercial consequences of late or non-conforming supply: expedite or support claims for liquidated damages, back-charges and premium freight, and process change orders with procurement.

3.3 Documentation and Drawing Expediting

· Chase vendor documentation from order to approval – drawings and data sheets, calculations, welding and material certificates, test records, O&M manuals and the final data book – to the contractual document schedule.

· Track internal review cycles (engineering, quality, client) and clear overdue reviews inside the company, not just at the vendor, so that document delay does not become delivery delay.

· Ensure documentation is complete, compliant and correctly registered in the document management system before final payment and handover, and that as-built and warranty information reaches operations.

3.4 Logistics, Delivery and Site Interface

· Coordinate shipment readiness with vendors, freight forwarders and the logistics team: packing and marking requirements, Incoterms, shipping documentation, certificates of origin and customs or import formalities.

· Confirm delivery to site or warehouse against the required-on-site date; resolve short shipments, damage and documentation gaps with the vendor and insurance or freight parties.

· Work with site construction, warehouse and commissioning teams so that deliveries arrive in the sequence they are needed and preservation and storage requirements are met.

3.5 Reporting, Systems and Governance

· Produce regular expediting reports for the project and procurement leadership: critical-item status, vendor progress, overdue deliveries and documents, risks, and forecast dates with a clear confidence level.

· Keep the expediting and procurement modules of the ERP the single source of truth – vendor contacts, milestone dates, inspection status, release and delivery data, notes and correspondence.

· Comply with company procurement, quality, export-control, anti-bribery and health-and-safety procedures on every vendor visit and transaction.

3.6 Vendor Performance and Continuous Improvement

· Assess vendor performance at completion (delivery, quality, documentation, cooperation) and feed the results into the approved-vendor list and future award decisions.

· Coach and review the work of junior expeditors and document controllers; share lessons learned and improve expediting templates, registers and reporting formats.

· Build productive long-term relationships with key vendors and internal stakeholders – firm on commitments, respectful in approach.

Pay: AED6,000.00 - AED10,000.00 per month

Application Question(s):

• What's the required notice period - if any? (Mandatory Question)
• What's your salary expectation inclusive of all the allowance (Housing Allowance, Air Ticket Allowance, etc...)? (Mandatory Question)

Experience:

• Expediting : 10 years (Required)
• Oil & Gas procurement: 5 years (Required)

Work Location: In person