Specialist, Meeting Services -- Project Manager

When our values align, there's no limit to what we can achieve.

At Parexel , we all share the same goal - to improve the world's health. From clinical trials to regulatory, consulting, and market access, every clinical development solution we provide is underpinned by something special - a deep conviction in what we do.

Each of us, no matter what we do at Parexel , contributes to the development of a therapy that ultimately will benefit a patient. We take our work personally, we do it with empathy and we're committed to making a difference.

An Exciting Opportunity in Congress & Event Management

Parexel , a leading Clinical Research Organization, is seeking an experienced Specialist, Meeting Services (Project Manager) to lead complex international congresses and pharmaceutical meetings. If you have a proven track record delivering world-class events in fast-paced, client-focused environments, we want to hear from you.

About the Role

You'll lead all aspects of congress management—from planning through post-event analysis—managing high-profile international meetings, delegate logistics, venue coordination, and on-site execution. You'll work with prestigious clients, ensure exceptional quality and on-time delivery within budget, and maintain compliance with pharmaceutical industry standards.

Key Responsibilities

Congress & Event Management

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Lead congress delivery across all operational phases

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Oversee delegate travel and international meeting logistics

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Conduct site visits and manage on-site delivery

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Recommend venues and ensure compliance with industry guidelines

Project Execution

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Lead project planning and maintain oversight of deliverables

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Manage supplier communication and resolve issues proactively

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Meet tight deadlines and provide quality control guidance

Client Relationship Management

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Manage client expectations and scope changes

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Attend and lead client meetings and provide regular status updates

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Identify opportunities for follow-on business

Finance & Budget Management

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Ensure accurate project scoping and budget management

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Monitor profitability and financial compliance

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Communicate cost implications to management

Specialized Knowledge

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Maintain expertise in virtual meeting platforms and registration tools

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Stay current on industry knowledge, SOPs, and supplier landscape

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Work with minimal supervision and provide cover for Senior Specialist

Essential Requirements

Congress & Event Management Experience (REQUIRED)

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Proven conference and event organization experience

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Relevant experience in pharmaceutical, clinical research, or healthcare

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Demonstrated ability to manage meetings on time with high quality

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Strong understanding of international congress logistics

Core Skills & Competencies

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Client-focused approach with professional communication skills

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Strong problem-solving and organizational abilities

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Technical expertise in meeting management tools and registration software

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Proficiency with Word, Excel, and PowerPoint

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Flexible attitude and willingness to work in matrix environments

Professional Competencies: Client Focus • Integrity • Teamwork • Results Orientation • Business Analysis • Communication • Influencing • Networking • Problem-Solving • Self-Confidence

Education Bachelor's Degree (REQUIRED)

Why Join Parexel 's Meeting Services Team?

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Lead complex, high-profile projects in clinical research and pharma

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Work with prestigious international clients

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Develop expertise in a specialized, growing field

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Collaborate with talented colleagues across Account Management and Operations

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Make real impact on critical industry events

Ready to Make Your Mark?

If you have the congress management experience we're looking for, and you're excited about leading high-impact meeting projects at Parexel , apply now and join a team that values expertise, professionalism, and excellence.

Originally posted on Himalayas