Senior Principal Administrative Asst

Job Overview:

The Senior Principal Administrative Asst has developed breadth and/or depth of skills in a range of administration processes, procedures, and systems, and can act as a technical expert in an area. They are responsible for gathering and analyzing data to identify and solve problems that arise with little or no precedent.

Key Tasks and Responsibilities:

• Provide high-level executive support for the Vice President along with team members based in multiple US and International locations
• Prepare presentations, and spreadsheets, compile data for reports and documents
• Produce and distribute correspondence memos, letters, faxes, and forms
• Research and create presentations
• Manage calendars and schedules for the team
• Organize and schedule meetings and appointments
• Organize travel arrangements for senior managers such as booking flights, hotels, transportation, etc.
• Plan domestic and international travel itineraries
• Expense tracking and reporting for the team
• Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
• Maintain up-to-date employee holiday records for the team
• Maintain contact lists
• Order office supplies
• Maintain high levels of confidentiality

Essential Qualifications and Education:

• Bachelor’s Degree is a plus
• Minimum of 5 years of administrative experience
• Must possess a demonstrated proficiency in Microsoft Office Suite (strong Excel skills)
• Excellent written and verbal communication skills
• Excellent interpersonal and organizational skills
• Strong analytical skills
• Excellent team player
• Experience working as part of a Communications or Marketing team is a plus

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