Senior Executive Assistant & Client Coordinator
# Senior Executive Assistant & Client Coordinator **HireArchi** · Philippines · `Remote` · `Full Time` 💼 **Уровень роли:** `Senior` 💰 **Компенсация:** `$1,300 – $1,500` 🕒 **Статус:** *Опубликовано: сегодня* · *Источник: Himalayas (JSON API)* --- ### Top Skills & Match 🎯 **Ключевой стек роли:** `[Executive-Assistant]` `[Administrative-Coordinator]` `[Project-Coordinator]` `[Executive-Secretary]` `[Client-Services-Coordinator]` `[Senior-Executive-Assistant]` `[Executive-Admin-Assistant]` `[Administrative-Assistant]` `[Executive-Administrative-Coordinator]` `[Senior-Executive-Business-Administrator]` `[Executive-Support-Specialist]` --- ### About the Role Working Schedule: Monday – Friday, 8am – 5pm Eastern Standard Time Work Arrangement: Fully Remote Salary: $1,300 - $1,500 Employer: Software company located in Indianapolis, Indiana Job Summary You'll be the operating backbone for the company's leadership team. The largest part of the job is classic executive support: calendars, meetings, inboxes, and follow-through for the company's two co-founders. The second part is coordinating how new clients get started, so the customer success team can spend its time with clients instead of chasing calendars. You will be a working member of the team, not a task queue. You will learn how the company operates and get to know the clients. Key Responsibilities 1. Executive and leadership support - Own the calendars for both co-founders: schedule, reschedule, protect focus time, and resolve conflicts across time zones. - Coordinate meetings with clients, prospects, partners, investors, and vendors, including sending invites, confirming attendees, and sharing agendas and materials ahead of time. - Triage and draft email responses, keep follow-ups from slipping, and track open action items after meetings. - Prepare meeting briefs and pull together notes, summaries, and next steps from recorded calls. - Over time, extend the same support to other members of the leadership team. 2. Client kickoff and project coordination - When a new client signs, run the kickoff logistics, identify the key people on the client side and on the company side, and make sure everyone knows their role. - Send intake surveys and questionnaires to new clients to gather details about their company, team, and goals, then follow up until they are complete. - Work with each client to map out their onboarding meeting plan: which sessions are needed, what each one covers, when it should happen, and who needs to attend. - Get that full meeting plan on the calendar with the client and keep it on track as dates move. - Follow up with clients after each meeting: send recaps and next steps, and chase open items, surveys, and action items until they are done. - Take the bulk of scheduling work off our customer success lead so he can stay focused on the client relationship. - Keep simple, accurate records of where each client is in onboarding and flag anything that is stuck. 3. Internal operations - Help with general internal coordination beyond calendars and email, such as tracking product activation for new clients, organizing shared files, and keeping team documentation current. - Spot repeat work and suggest better ways to handle it. - Pick up ad hoc projects as the company grows. Requirements - 3+ years as an executive assistant, project coordinator, operations coordinator, or similar role supporting senior leaders. - Strong command of Microsoft 365, especially Outlook calendar and email, Teams, and SharePoint. - Excellent written and spoken English. You will write directly to our clients, who are business owners and technology leaders in the US. - Highly organized, detail-oriented, and comfortable juggling many moving pieces for several people at once. - Proactive. You follow up without being asked and raise problems early. - Sound judgment with confidential information. - Able to work consistently during US Eastern business hours. Nice to Have - Experience at a startup or small, fast-moving company. - Experience coordinating client onboarding or implementation projects at a software, SaaS, or IT services company. - Familiarity with the MSP or IT services industry. - Experience with project or ticket tracking tools (we use Linear) and meeting recording tools (we use Avoma). Tools - Microsoft 365 (Outlook, Teams, SharePoint) - Claude - Linear - Avoma - Company's own platform Originally posted on Himalayas
- Executive-Assistant
- Administrative-Coordinator
- Project-Coordinator
- Executive-Secretary
- Client-Services-Coordinator
- Senior-Executive-Assistant
- Executive-Admin-Assistant
- Administrative-Assistant
- Executive-Administrative-Coordinator
- Senior-Executive-Business-Administrator
- Executive-Support-Specialist
Наблюдалась 2026-10-17, впервые 2026-10-17, источник — Himalayas (JSON API).