Senior Executive Assistant

Position Overview

We are looking for an experienced and well-organised Senior Executive Assistant to provide executive and administrative support to the Managing Director. The candidate should have excellent communication, coordination and time-management skills, with the ability to handle confidential matters and multiple responsibilities efficiently.

Key Responsibilities

• Manage the Managing Director’s daily schedule, calendar, appointments and meetings.
• Coordinate meetings, prepare agendas, record minutes and follow up on action points.
• Manage emails, draft official correspondence and coordinate responses with concerned departments.
• Coordinate with department heads, project managers and site teams to collect updates and follow up on assigned tasks.
• Track pending approvals, important decisions, commitments and management instructions.
• Arrange official and personal travel, including flight and train bookings, hotel reservations and local transportation.
• Prepare reports, presentations, letters, meeting notes and other management documents.
• Maintain confidential records, correspondence, schedules, approvals and important documents.
• Coordinate with the administration team for the smooth functioning of the Managing Director’s office.
• Handle other official and personal administrative responsibilities assigned by the Managing Director.

Preferred Profile

• Graduate in any discipline; an MBA or postgraduate qualification will be an added advantage.
• 7–15 years of experience in executive assistance, administration or management coordination.
• Previous experience supporting a Managing Director, CEO, Director or senior executive is preferred.
• Proficiency in MS Office (Word, Excel and PowerPoint), email drafting and calendar management.
• Strong organisational, coordination, follow-up and problem-solving skills.
• High levels of confidentiality, integrity, professionalism, attention to detail and flexibility.

Pay: ₹600,000.00 - ₹1,030,000.00 per year

Benefits:

• Paid time off
• Provident Fund

Application Question(s):

• Please mention about your present CTC
• What is your expected CTC ?
• Your Notice Period
• How many years do you have as EA to MD or Senior Management ?
• Our Office is Located in Nariman Point, Mumbai. Are you comfortable to report to this work Location ?

Language:

• Marathi (Preferred)

Work Location: In person