Senior Document Manager (m/f/d)

We’re Hiring: Senior Document Manager (m/f/d) Offshore Wind | Onshore & Offshore Projects | Permanent Position

T.I.S. GmbH has been a specialised consulting and service company in offshore wind energy for over 20 years . We support international clients in the planning, execution and quality assurance of complex energy projects and work with leading companies in the industry.

To strengthen our team, we are looking for a Senior Document Manager (m/f/d) who runs documentation processes professionally and acts as the central interface within the project.

Role

As Senior Document Manager (m/f/d), you are responsible for planning, implementing and controlling project-specific, fit-for-purpose document management (DMG) across the entire document lifecycle – from creation through approval, distribution, filing and archiving to final handover.

You act as the central interface between project management, PMO, internal departments and external partners , and make a key contribution to documentation quality and efficient project communication.

Your Tasks

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Setting up, maintaining and further developing a project-specific document management system (e.g. Aconex, SharePoint, ThinkProject)

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Analysing framework conditions, requirements, internal and external interfaces and guidelines

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Designing processes for the creation, review, approval, distribution and archiving of documents

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Working closely with project management, technical departments and quality assurance

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Defining and documenting roles, tools, templates, structures and filing logic

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Preparing templates, DMG guidelines, project instructions and reports

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Training project teams (e.g. presentations, how-to guides)

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Quality control of incoming and outgoing documents, and tracking of deadlines and workflows

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Administering the document management system (user management, access rights, system maintenance)

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Coordinating as-built documentation and handover to the corporate archive

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Interface management with external partners (e.g. suppliers)

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Ensuring compliance and documentation in line with applicable standards (e.g. ISO 9001)

Your Profile

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Completed vocational training or degree in document management, information technology or a comparable field

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At least 5 years of professional experience in large infrastructure or industrial projects

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Proven experience in implementing and using common DMG systems and virtual project rooms

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Strong organisational skills and structured thinking

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Strong communication skills and a team-oriented approach

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High sense of responsibility when handling sensitive information

What We Offer

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Permanent position with a growing, specialised company

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Involvement in international onshore and offshore energy projects

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Collaboration with top players in the offshore wind industry

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Long-term prospects, responsibility and room to shape your role

Interested? We look forward to your application or a referral from your network.

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