Senior Construction Documentation & Contracts Coordinator
# Senior Construction Documentation & Contracts Coordinator **Qaleat Al Zaman For General Contracting L.L.C** · Al-Ayn · `On-site` 🕒 **Статус:** *Опубликовано: 2 дня назад* · *Источник: Indeed* --- ### About the Role Senior Construction Documentation & Contracts Coordinator Company: Qaleat Al Zaman for General Contracting L.L.C Location: Al Ain, UAE Employment Type: Full-time Job Overview Qaleat Al Zaman for General Contracting L.L.C is looking for an experienced Senior Construction Documentation & Contracts Coordinator to handle the company's construction documentation, contracts, project administration, government submissions and related documentation activities. The ideal candidate should have strong practical experience in the UAE construction and contracting industry, excellent knowledge of construction documentation, hands-on experience with UAE government portals, and the ability to prepare and coordinate various types of contracts and official documents. Native Arabic language ability with excellent Arabic reading and writing skills is essential. This is a senior position for a candidate who can independently manage documentation, contracts, submissions and follow-ups with minimal supervision. Key Responsibilities Construction & Project Documentation Manage and maintain complete construction and project documentation. Prepare, review, organize and update project files and document registers. Handle BOQs, quotations, tenders, contracts, work orders and project documentation. Maintain drawings, specifications, material submissions, technical documents and revision records. Prepare and manage project correspondence, letters, transmittals and submissions. Maintain records of approvals, comments, revisions and pending documents. Prepare documentation related to variations, claims, work orders and project requirements. Coordinate documentation between management, engineers, project managers, consultants, subcontractors and suppliers. Ensure proper document numbering, revision control, filing and retrieval. Maintain electronic and physical records of all important company and project documents. Contract Preparation & Administration Prepare and draft construction-related contracts for clients, subcontractors, suppliers and other parties based on company requirements and approved terms. Prepare subcontract agreements, work orders, purchase-related agreements and other project-related contractual documents. Coordinate with management and project teams to collect the information required for contract preparation. Review contracts for completeness, accuracy and consistency with approved commercial terms. Maintain contract registers and track contract status, renewals, amendments and expiry dates. Prepare and maintain contract-related correspondence and supporting documents. Assist in preparing contract amendments, addendums, variations and extensions. Maintain organized records of signed contracts and supporting documents. Coordinate contract execution, signatures and document distribution. Follow up on outstanding contractual documentation from clients, subcontractors and suppliers. BOQ, Tender & Commercial Documentation Prepare, review and maintain BOQs and quantity-related documents. Assist with tender documentation and tender submissions. Prepare quotations and supporting commercial documentation. Coordinate with engineers and management regarding quantities, scope of work and project requirements. Maintain records of quotations, tenders, awarded works and related documentation. Government Portals & Authorities Handle construction-related submissions through relevant UAE government and authority portals. Prepare and upload applications and supporting documents. Follow up on permits, approvals, NOCs, certificates and other authority requirements. Monitor application status and coordinate any required revisions or additional documentation. Communicate and coordinate with relevant government authorities when required. Maintain complete records of applications, submissions, approvals and correspondence. Ensure submissions are accurate, complete and made within required deadlines. Official Correspondence & General Documentation Prepare professional Arabic and English letters, notices, forms, reports and official correspondence. Assist management with government, client, consultant, contractor and subcontractor correspondence. Prepare documentation required for meetings, project submissions and official communications. Maintain confidentiality of company, contractual and project information. Support management and project teams with additional documentation and administrative requirements. Mandatory Requirements Minimum 5–7 years of relevant UAE experience, preferably with a construction or general contracting company. Strong practical knowledge of construction documentation and project administration. Proven experience in contract preparation and contract administration. Hands-on experience with UAE government portals and authority submissions. Experience with BOQs, tenders, quotations and commercial/project documentation. Experience handling subcontractor and supplier documentation. Native Arabic speaker with excellent Arabic reading and writing skills. Good command of English, both written and spoken. Excellent knowledge of Microsoft Word and Excel. Strong organizational, communication and follow-up skills. Ability to work independently and manage multiple tasks simultaneously. High attention to detail and accuracy. Preferred Experience Experience in the following areas will be highly preferred: Construction contracts and subcontract agreements Client and subcontractor documentation Contract amendments and addendums Variations and claims documentation Tender and quotation preparation BOQ preparation and review Government permits and NOCs Municipality and other authority submissions UAE government portals Project correspondence Technical and material submissions Drawing/document revision control Arabic government correspondence UAE construction company procedures Important This is not a basic document-filing or data-entry position. The successful candidate should be capable of independently handling a wide range of construction documentation, contract preparation, project administration, BOQs, tenders, official correspondence and UAE government-portal submissions. Only candidates with relevant UAE construction experience and hands-on experience in contracts and government-related documentation will be shortlisted. Experience: uae construction/contracting: 5 years (Required) Language: Arabic (Required) Work Location: In person
Наблюдалась 2026-09-21, впервые 2026-09-19, источник — Indeed.