Secretary (Hotel)
# Secretary (Hotel) **Al Marina Holding** · Abu Dhabi · `On-site` 🕒 **Статус:** *Опубликовано: 2 дня назад* · *Источник: Indeed* --- ### About the Role WE ARE HIRING: HOTEL SECRETARY Department: Administration Industry: Hotel / Hospitality Employment Type: Full-Time Location: UAE Work Location: In Person Job Summary We are seeking a professional, well-organized, and detail-oriented Hotel Secretary to provide administrative and secretarial support to the Hotel Manager and management team. The successful candidate will be responsible for managing correspondence, coordinating meetings, maintaining records, preparing reports, and ensuring the smooth and efficient operation of the hotel management office. The ideal candidate should have strong communication and organizational skills, proficiency in Microsoft Office applications, and the ability to handle confidential information professionally. Previous experience in a hotel or hospitality environment is preferred. Key Responsibilities - Provide day-to-day secretarial and administrative support to the Hotel Manager and management team. - Manage the Hotel Manager's calendar, schedule appointments, coordinate meetings, and arrange meeting logistics. - Prepare, format, proofread, and maintain official correspondence, reports, presentations, meeting minutes, and other management documents. - Handle incoming and outgoing emails, telephone calls, messages, and other communications professionally. - Maintain an organized filing system for hotel correspondence, contracts, reports, records, and confidential documents. - Coordinate with department heads and team members to follow up on management instructions, pending tasks, reports, and action points. - Prepare meeting agendas, distribute relevant documents, record minutes of meetings, and monitor the progress of agreed action items. - Assist in preparing operational reports, presentations, departmental summaries, schedules, and management updates. - Maintain accurate records and ensure the timely filing and retrieval of administrative documents. - Coordinate internal communications, staff notices, circulars, memos, and announcements as required. - Assist with travel arrangements, accommodation bookings, appointments, and other logistical requirements for management when necessary. - Monitor office supplies and coordinate administrative requirements to ensure the efficient functioning of the management office. - Handle sensitive information, employee records, management correspondence, and business documents with strict confidentiality. - Coordinate with other hotel departments, suppliers, and external stakeholders on administrative matters. - Assist in organizing management meetings, hotel events, training sessions, and other official activities as required. - Ensure all administrative tasks are completed accurately and within established deadlines. - Perform other secretarial and administrative duties as assigned by the Hotel Manager. Qualifications & Experience - Diploma or bachelor's degree in Business Administration, Office Management, Secretarial Studies, or a related field is preferred. - Minimum 2–3 years of experience in a secretarial, administrative, or office coordination role. - Previous experience in a hotel, resort, or hospitality environment is an advantage. - Excellent written and verbal communication skills in English. - Proficiency in Microsoft Office applications, particularly Word, Excel, PowerPoint, and Outlook. - Good knowledge of office administration, document management, filing systems, and business correspondence. - Strong organizational, multitasking, and time-management skills. - Excellent attention to detail and accuracy in preparing documents and reports. - Ability to handle confidential information with discretion and professionalism. - Strong interpersonal and coordination skills, with the ability to communicate effectively with management, department heads, employees, and external stakeholders. - Ability to prioritize tasks, meet deadlines, and work effectively in a fast-paced hospitality environment. - Professional appearance, positive attitude, and a service-oriented approach. - Ability to work independently and take initiative while following management instructions. Preferred Candidate Profile - Previous experience supporting a Hotel Manager, General Manager, or senior management team. - Experience working in a hotel or resort environment with an understanding of hotel operations and departmental coordination. - Strong business writing, email drafting, proofreading, and report preparation skills. - Experience preparing meeting agendas, taking minutes, and following up on management action points. - Excellent organizational skills and the ability to manage multiple priorities efficiently. - High level of discretion when handling confidential management and business information. - Proactive, dependable, detail-oriented, and solutions-focused. - Ability to coordinate effectively with Front Office, Housekeeping, Engineering, Finance, Human Resources, Food & Beverage, and other hotel departments. - Good English communication skills; Arabic is an advantage. - UAE-based candidates are preferred. Employee Benefits - Company-provided accommodation - Duty meals - Medical insurance - Employment visa provided by the company - Annual leave and other benefits in accordance with company policy and applicable UAE employment requirements Pay: AED1,800.00 - AED2,000.00 per month Work Location: In person
Наблюдалась 2026-10-20, впервые 2026-10-17, источник — Indeed.