School Registrar and Funding Compliance Manager
# School Registrar and Funding Compliance Manager **Gate City Charter School for the Arts** · Merrimack, NH 03054 · `On-site` 🕒 **Статус:** *Опубликовано: 5 дней назад* · *Источник: Indeed* --- ### About the Role School Registrar and Funding Compliance Manager Job Summary We are seeking a dynamic and detail-oriented School Registrar and Funding Compliance Manager to oversee student records, enrollment processes, and funding regulations. This role combines administrative excellence with a strong understanding of educational compliance, ensuring smooth student admissions, accurate data management, and adherence to funding guidelines. The ideal candidate will be proactive, highly organized, and possess excellent communication skills to support both student success and institutional integrity. This position is vital in maintaining efficient operations while ensuring compliance with all relevant funding policies and educational regulations. Qualifications: Required High School Degree Preferred Bachelor's Degree in Business, Marketing, or related field Preferred 1+ years experience Schedule: - school year August 15th - June 25th: - 40 hours weekly - daily Mon through Fri 8am-4pm - occasionally later for late pick ups & school events - Summer July 8th - August 15th: - 32 hours weekly - Mon, Tues, Wed, Thurs 9am-3pm - Reduced schedule during school holidays and vacations - Vacation Time: June 26th-July 8th Compensation : salary w/benefits Benefits : 9 days PTO Health, dental, vision insurance 401k available Responsibilities: Student Records & Student Enrollment - Record Management: Oversee Records Requests, Records Transfers, and File Management (IEPs, 504 plans, general records, custody/legal documents). - Update student records, files, schedules, and contact information in the school-wide database (Alma). - Collect, upload, and track all New & Returning Student forms under state and federal guidelines. - Enrollment Tracking: Manage accurate records of student enrollment and withdrawals. - Ensure that current IEPs and other pertinent information are readily available for applicable staff. - Coordinate new enrollment and disenrollment paperwork with student families. Enrollment & Marketing - Enrollment Marketing: Assist in school tours, open houses, and promoting school programs to prospective families in the community and online. - Regular communication and sharing of data tracking with the Enrollment Boosters Team (Board Member Enrollment Committee, Administration, and staff). - Event Attendance: Participate in school events, staff meetings, and PD (Professional Development) days. Regular communication with the administration team regarding needs and roles at school events, staff meetings, and PD days. - Enrollment Events: Plan, attend, and assist with enrollment events such as Information Nights, Community Fairs and Activities, etc. Funding Compliance - State & Federal Compliance: - Write and manage State & Federal Grants including all time-lines, budgets, inventories, purchasing, and due dates. - Oversee mandatory State & Federal Reporting - Submit all reports to the Administration Team at least 2 weeks prior to the due date for review. - Compile and assess all applicable data needed to complete reporting processes. - Alert the Administration Team of any issues or missing information at least 2 weeks prior to the due date. - Submit all reports to appropriate state and federal agencies by due date. - Oversee grant evaluation and performance. - Attend applicable trainings and workshops, communicate pertinent information to administration team and other staff members as needed. - Regular communication and sharing of data tracking with the Administration team regarding Grants & Federal Reporting. Daily Operations - Front Office: Assist with front door and visitor supervision and daily morning building opening promptly at 8:00 AM. - Monitor phone lines, voicemails, and general emails and provide prompt response and/or communication with appropriate staff. - Drop Off & Dismissal: oversee late pick ups and communication with parents/guardians regarding drop off, absences, and dismissals. - Assist with the upkeep of the medication log, and general medical needs. - Supervise students in the front office as Student Support Team/Admin overflow. Contact parents/guardians as requested. Promptly and appropriately respond to walkie calls. Monitor school and emergency walkie calls. - External Communication: Serve as one of the primary liaison with the school community, parents, guardians, the Building Owner, outside organizations, facilities, and the Administration team. Regular communication and sharing of information with the appropriate staff regarding medical and mental health concerns. - Event Attendance: Participate in school events, staff meetings, and PD (Professional Development) days. Regular communication with the administration team regarding needs and roles at school events, staff meetings, and PD days. Other responsibilities as assigned. Experience - Proven experience in education administration or a similar role within an academic institution - Demonstrated ability to manage data accurately using spreadsheets and other data systems - Experience in networking, marketing, and funding opportunities - Excellent organizational skills with the ability to handle confidential information discreetly - Prior experience in recruiting students or managing enrollment processes is highly desirable - Familiarity with Microsoft Office and/or Google suite including Word, Excel, PowerPoint for reporting and documentation purposes Join us in this exciting role where your organizational skills will directly impact student success while ensuring our institution remains compliant with all funding regulations. Your dedication will help foster a thriving educational environment built on integrity, efficiency, and exceptional service. Pay: From $35,000.00 per year Benefits: - Dental insurance - Health insurance - Paid time off - Vision insurance Work Location: In person
Наблюдалась 2026-10-20, впервые 2026-10-14, источник — Indeed.