Sales Admin Secretary
# Sales Admin Secretary **EXCELIN MARKETING OPC** · Balintawak · `On-site` 🕒 **Статус:** *Опубликовано: вчера* · *Источник: Indeed* --- ### About the Role POSITION TITLE: Sales Admin DEPARTMENT: Sales Administration JOB SUMMARY The Sales Admin is responsible for providing administrative and operational support to the Sales Department. The position handles sales documentation such as quotations, Sales Orders, Purchase Orders, Delivery Receipts, invoices, and other sales-related documents. The Sales Admin also coordinates with Sales, Accounting, Logistics, Warehouse, Purchasing, and customers to ensure that sales transactions are processed accurately and on time. The position may also provide administrative assistance to the Department Head, including monitoring instructions, preparing documents, coordinating schedules, and following up on assigned departmental matters. DUTIES AND RESPONSIBILITIES A. Sales Administration Prepare and process quotations based on customer requirements and instructions from Sales Representatives. Prepare and process Sales Orders (SO) and other sales-related documents. Receive, review, and coordinate Purchase Orders (PO) from customers. Prepare and coordinate Delivery Receipts (DR), invoices, and other required documents . Verify the accuracy of prices, quantities, product descriptions, customer details, payment terms, and delivery information. Monitor the status of customer orders from order processing up to delivery or pick-up. Maintain and update records of quotations, orders, deliveries, and other sales transactions. Coordinate with Sales Representatives regarding customer requirements, order changes, and pending documents. Assist Assist in resolving discrepancies involving orders, pricing, documentation, and deliveries. B. Coordination with Other Departments Coordinate with Logistics and Warehouse regarding order preparation, delivery schedules, product availability, and release of items. Coordinate with Accounting regarding customer payment status, credit terms, invoices, and other financial requirements. Coordinate with Purchasing regarding unavailable or out-of-stock items requested by customers. Coordinate with Sales Representatives regarding customer concerns and order requirements. Follow up on pending transactions and ensure timely completion of required documents. C. Customer and Sales Support Assist Sales Representatives in providing quotations and other requested sales documents. Respond to customer inquiries regarding quotations, orders, delivery schedules, and documentation when assigned. Assist in monitoring customer requests and ensure proper endorsement to the concerned personnel. Maintain professional communication with customers, suppliers, and internal departments. D. Department Head Support Provide administrative assistance to the Sales Admin Manager/Department Head when required. Prepare reports, summaries, documents, and presentations requested by the Department Head. Monitor and follow up on departmental instructions and pending assignments. Assist in coordinating meetings and other departmental activities. Maintain confidentiality of company, customer, and management information. Perform other administrative tasks related to the department as assigned by the Department Head. QUALIFICATIONS Bachelor's degree in Business Administration, Marketing, Office Administration, Management, or a related field. Experience in Sales Administration or a similar position is preferred. Knowledge of sales documentation and order processing. Proficient in Microsoft Office, particularly Excel and Word . Good communication and coordination skills. Detail-oriented and organized. Able to handle multiple tasks and meet deadlines. Can work effectively with Sales, Accounting, Logistics, Warehouse, Purchasing, and other departments. Trustworthy and capable of handling confidential company information. KEY PERFORMANCE INDICATORS (KPIs) Accuracy of quotations and sales documents Timeliness of quotation and Sales Order processing Accuracy of customer and order information Timely coordination of deliveries and order requirements Proper monitoring of pending transactions Completeness and organization of sales records Responsiveness to Sales Representatives and customers Coordination effectiveness with other departments Compliance with company policies and procedures Ensure that all sales documents are properly filed and readily available when needed. Pay: From Php19,630.00 per month Benefits: Additional leave Company events Employee discount Health insurance Life insurance Promotion to permanent employee Work Location: In person
Наблюдалась 2026-09-22, впервые 2026-09-21, источник — Indeed.