Sales & Admin Assistant – Technical Services

Fixen Technical Services L.L.C. is looking for an organized, proactive, and detail-oriented Sales & Admin Assistant to support our Sales and Operations Teams in managing client inquiries, preparing quotations, coordinating site visits, maintaining sales records, and handling daily administrative activities.

The ideal candidate should have previous experience in Technical Services, Building Maintenance, Renovation, Fit-Out, MEP, HVAC, or a related industry , with excellent communication and organizational skills.

Key Responsibilities

• Handle incoming client inquiries through phone calls, WhatsApp, and email in a professional and timely manner.
• Assist in preparing and sending quotations, proposals, company profiles, and other sales-related documents.
• Follow up with clients regarding quotations, approvals, appointments, and pending requirements.
• Coordinate and schedule site inspections, client meetings, and service appointments with the Operations Team.
• Maintain accurate client information, sales leads, quotations, and follow-up records in the company's CRM/Odoo system.
• Coordinate with the Sales, Estimation, Operations, Procurement, and Technical Teams to ensure smooth communication and workflow.
• Monitor pending quotations and follow up on potential renovation, maintenance, and technical services projects.
• Assist in preparing sales orders, service-related documentation, and administrative reports.
• Support invoice and payment follow-ups in coordination with the Accounts Team.
• Maintain organized records of client communications, project documents, and sales activities.
• Provide daily administrative support to the Sales and Operations Teams.
• Ensure all client inquiries and requests are properly recorded, monitored, and followed up.

Requirements & Qualifications

• Minimum 1–2 years of experience in Sales Administration, Sales Coordination, Customer Service, or a similar role.
• Previous UAE experience is preferred.
• Experience in Technical Services, Building Maintenance, Renovation, Fit-Out, MEP, or HVAC is strongly preferred.
• Good understanding of quotations, sales coordination, client follow-ups, and administrative procedures.
• Excellent English communication skills, both written and verbal, are mandatory.
• Proficient in Microsoft Office, particularly Excel, Word, Outlook, and email correspondence.
• Experience using CRM systems or Odoo is an advantage.
• Strong organizational skills with excellent attention to detail.
• Ability to manage multiple tasks, prioritize responsibilities, and meet deadlines.
• Professional, responsible, proactive, and confident in communicating with clients.
• Ability to coordinate effectively with office staff, technicians, and site supervisors.
• Immediate joiners are highly preferred.

What We Offer

• Competitive salary based on qualifications and experience.
• Performance incentives based on company policy.
• Company visa and benefits in accordance with UAE Labour Law.
• Training and professional development opportunities.
• Career growth within the company.
• Professional and supportive working environment.

How to Apply

Interested candidates with relevant experience in Technical Services, Renovation, Fit-Out, Building Maintenance, MEP, or HVAC are encouraged to apply through Indeed.

Applicants with experience in handling quotations, client coordination, CRM/Odoo systems, and administrative support within the UAE technical services industry will be given preference.

Work Location: In person