Records and Docket Clerk - 2 Openings Available
# Records and Docket Clerk - 2 Openings Available **Kjar McKenna & Stockalper LLP** · El Segundo, CA 90245 · `On-site` 🕒 **Статус:** *Опубликовано: 7 дней назад* · *Источник: Indeed* --- ### About the Role Kjar, McKennaStockalper, LLP is seeking a detail-oriented Records and Docket Clerk to support attorneys and litigation teams by managing court deadlines, calendaring events, and monitoring litigation-related notices and filings. This position plays a critical role in ensuring compliance with court rules and deadlines while supporting the efficient management of the firm's defense litigation matters. The ideal candidate is highly organized, deadline-driven, and able to manage multiple priorities in a fast-paced legal environment. Essential Duties and Responsibilities Records Retrieval and Discovery Support - Coordinate the retrieval of records through subpoenas, authorizations, records vendors, and third-party custodians. - Track outstanding records requests, monitor turnaround times, and follow up with providers, vendors, and custodians to ensure timely receipt of records. - Prepare, update, and maintain discovery shells, templates, and tracking logs for active litigation matters. - Organize, index, and maintain records and discovery-related documents, ensuring materials are accurately saved and distributed to the appropriate litigation team members. Docketing and Calendaring - Review court notices, filings, orders, and correspondence to identify deadlines and scheduling requirements. - Calculate and calendar deadlines in accordance with applicable court rules, statutes, and attorney requirements. - Maintain accurate litigation calendars for attorneys and practice groups. - Monitor upcoming deadlines and distribute reminders to attorneys and support staff. - Update deadlines and schedules when continuances, court orders, or case developments occur. - Track critical dates, including hearings, trials, mediations, depositions, discovery deadlines, and expert disclosure deadlines. Court Filing and Notice Management - Monitor electronic filing systems and incoming court notifications. - Review filing confirmations and distribute filed documents to the appropriate legal teams. - Maintain records of court notices, hearing dates, and filing deadlines. - Assist with tracking service and filing deadlines across active litigation matters. Scheduling and Coordination - Schedule hearings, depositions, mediations, and other litigation-related events. - Coordinate attorney availability and calendar conflicts. - Communicate scheduling changes and updates to attorneys and support staff. - Assist with conference room reservations and meeting logistics as needed. Case and Data Management - Maintain accurate information within the firm's case management and calendaring systems. - Perform routine audits of calendars and docket entries to ensure accuracy and completeness. - Generate deadline and calendar reports for attorneys and management as requested. - Organize and maintain litigation scheduling records and related documentation. Administrative Support - Assist with litigation-related administrative projects. - Support attorneys, legal assistants, and paralegals with docketing and calendaring requests. - Participate in process improvement initiatives to enhance calendar and docket management practices. - Perform other duties as assigned. Required Qualifications - High school diploma or equivalent. - Minimum of 1-2 years of experience coordinating records retrieval, tracking records requests, and managing records-related documentation in a legal, insurance, healthcare, or professional services environment. - Strong organizational skills and attention to detail. - Ability to manage multiple deadlines and priorities in a fast-paced environment. - Proficiency in Microsoft Outlook, Word, and Excel. - Strong written and verbal communication skills. - Ability to maintain confidentiality and professionalism. Preferred Qualifications - Experience utilizing legal calendaring, docketing, and document management systems preferred. - Familiarity with litigation procedures, legal terminology, court rules, and e-filing processes. - Associate degree, paralegal certificate, or coursework in legal studies. Knowledge, Skills, and Abilities - Ability to learn and apply court rules, filing procedures, and litigation deadlines. - Strong analytical and problem-solving skills. - Excellent attention to detail and accuracy. - Ability to work independently while collaborating effectively with attorneys and support staff. - Strong organizational, communication, and time management skills. - Ability to prioritize competing deadlines and responsibilities. Physical Requirements - Prolonged periods of sitting and working at a computer. - Ability to occasionally lift and move files or office materials up to 20 pounds. Work Environment - Professional office environment. - Frequent interaction with attorneys, legal assistants, paralegals, court personnel, and vendors. - Fast-paced environment with competing deadlines and priorities.
Наблюдалась 2026-10-20, впервые 2026-10-13, источник — Indeed.