Recon Admin Specialist II

Company

Cox Automotive - USA

Job Family Group

Vehicle Operations

Job Profile

Vehicle Operations Support Specialist II

Management Level

Individual Contributor

Flexible Work Option

No remote option; must work at a specified Cox location

Travel %

No

Work Shift

Day

Compensation

Hourly base pay rate is $16.59 - $24.86/hour. The hourly base rate may vary within the anticipated range based on factors such as the ultimate location of the position and the selected candidate’s knowledge, skills, and abilities. Position may be eligible for additional compensation that may include commission (annual, monthly, etc.) and/or an incentive program.

Job Description

The Recon Admin Specialist II plays a key role in keeping retail vehicle operations on track by managing administrative processes, system updates, and critical documentation. This position supports the efficient flow of vehicles through recon, approval, and completion while ensuring accuracy, compliance, and clear communication across teams and with retail clients.

What You’ll Do

• Update and track vehicle statuses in retail and recon systems (e.g., RPP)
• Enter and maintain accurate vehicle data from approval through delivery‑ready status
• Manage vehicle documentation, including plates, registration, insurance, and gate passes
• Coordinate with inspectors, estimators, mechanics, and lot operations to meet timelines
• Serve as a point of contact for retail clients on status updates and documentation
• Monitor units pending approval and follow up to prevent delays
• Support onboarding of new retail accounts and communicate workflow requirements
• Maintain organized records for audits, compliance, and reporting
• Assist leadership with reports, tracking logs, and administrative follow‑ups
• Identify opportunities to improve processes and workflows

Qualifications:

Minimum

• A high school diploma/GED and 3 years of experience in a related field of administrative or coordination functions (or an equivalent combination of education and experience).

Preferred

• 3 years of Auction experience or 2 - 4 years of dealership experience is strongly preferred.
• Previous experience in sales support role desired.
• Effective communication (written and verbal) and interpersonal skills are required.
• Ability to work in a high-performance, fast-paced team environment.
• Solid computer skills, including the ability to use Internet and MS Office effectively.
• Ability to adapt to and work effectively within a constantly changing environment.
• Excellent customer service and problem-solving skills are required.
• Ability to sit or stand for prolonged periods of time.
• Ability to perform repetitive tasks, and manual dexterity.
• Vision abilities required include close, distance, and depth perception.

Work Environment:

• Constant exposure to outdoor weather conditions. Moderate noise level. 85% outdoors / 15% indoors (admin duties)

Drug Testing

To be employed in this role, you’ll need to clear a pre-employment drug test. Cox Automotive does not currently administer a pre-employment drug test for marijuana for this position. However, we are a drug-free workplace, so the possession, use or being under the influence of drugs illegal under federal or state law during work hours, on company property and/or in company vehicles is prohibited.

Benefits

Employees are eligible to receive a minimum of sixteen hours of paid time off every month and seven paid holidays throughout the calendar year. Employees are also eligible for additional paid time off in the form of bereavement leave, time off to vote, jury duty leave, volunteer time off, military leave, and parental leave.

About Us

EOE, including disability/vets

Applicants must currently be authorized to work in the United States for any employer without current or future sponsorship. No OPT, CPT, STEM/OPT or visa sponsorship now or in future.