Quotation Specialist (Mechanical/Industrial Engineering background)

NOTE: Please ONLY apply if you have sufficient experience and skills required as per job description below.

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Maintain department KPIs and response turnaround times.

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Achieves planned results by decisions and actions based on professional methods, business principles, and practical experience within established policies.

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Resolve routine problems, investigate and analyze as required

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Perform the job with minimal supervision and high flexibility.

The Quotations specialist tasks and duties include:

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Review the RFQ/ITB with the Directors of Sales/Sales Managers and analyze the request

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Interpret the full requirements requested and determine/organize how to present the deliverables specified in the proposal request

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Instructions to Bidders

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Project Scope of Work

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Technical Specifications

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Deviations and Exceptions List

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Price Bid Sheets

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Engage appropriate disciplines/departments and distribute applicable portions of the proposal documents to each, including:

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Application engineering

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Operations (Manufacturing plants)

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Compliance

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Finance/Credit

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Legal

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Customer service (Local and Overseas)

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Field Service (Consumables, Tools, Carousels, Training, etc.).

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Logistics

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Quality

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Projects

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Schedule a Kickoff Meeting for the proposal if required, and work closely with the sales members to follow their guidelines.

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Perform a weekly follow-up meeting with sales members and task completions and highlight priorities.

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Determine the schedule for the proposal and respond before the deadlines.

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Follow the proposal department KPIs including response time.

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Coordinate with all departments for their input and documents they are to provide to ensure that the proposal is pulled together.

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Organize all deliverables to issue the formal proposal to the Client by preparing the quotation/proposal from A to Z via D365 and Omega systems, CPQ and follow the procedures to create the estimates.

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Manage the post-bid technical and commercial clarifications from the Clients

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Obtain the necessary approvals of GTM, visual compliance, and DOA related to the estimate. All approvals shall be logged

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Keeps and maintains a log for the project proposals and maintains status until won or lost with the quotation specialists.

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Coordinate the handover to the Order management team, Projects & Operation teams

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Ensure any project requirements, ITP & any nonstandard items are costed and agreed by application engineering and the Quality department.

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Material costing shall remain with the proposal team and Sales Director/VP only and shall not be exposed to the sales managers.

• Bachelor's degree or equivalent and 3-5 years of experience in similar position.
• Previous experience within an Estimating role.
• Product experience/knowledge of composites, understanding of bid processes, and negotiation.
• Understanding of the applicable Industry Standards for Fiberglass Composite Products.
• Piping /EPC experience.
• Strong mathematics , IT skills, problem solving.
• Proficient in the use of Microsoft Word & Excel.
• Ability to use D365 , ERP systems.
• Ability to undertake material take-offs from 3rd party information.
• Ability to read & understand drawings.