Purchasing Manager

Knot Bakehouse Café LLC is looking for an experienced and highly organized Purchasing Manager to oversee procurement operations across our café branches and central kitchens.

The ideal candidate must have strong experience in F&B purchasing, supplier management, inventory control, cost optimization, and hands-on knowledge of SUPY software .

Key Responsibilities

• Manage daily purchasing activities for all café branches, bakery production, and central kitchens.
• SUPY Software: Must have practical experience using SUPY for purchasing, purchase orders, inventory management, supplier records, and cost tracking.
• Purchase Orders (PO): Create, review, approve, and track purchase orders, ensuring accuracy and timely delivery.
• Supplier Management: Identify reliable suppliers, negotiate competitive prices, and maintain strong supplier relationships.
• Cost Control: Monitor ingredient costs, identify cost-saving opportunities, and reduce unnecessary purchasing expenses.
• Inventory Management: Maintain optimal stock levels and prevent overstocking, shortages, and wastage.
• Price Comparison: Obtain multiple supplier quotations and prepare price comparison reports before purchasing.
• Food Cost Management: Coordinate with the Executive Chef and Finance Department to monitor ingredient costs and recipe profitability.
• Quality Control: Ensure all purchased products meet company quality standards, specifications, and food safety requirements.
• Stock Reconciliation: Coordinate with storekeepers and branch managers to verify stock movements and investigate discrepancies.
• Delivery Monitoring: Follow up on supplier deliveries and resolve delays, shortages, damaged products, and incorrect items.
• Supplier Evaluation: Regularly assess supplier performance based on pricing, quality, reliability, and delivery timelines.
• Invoice Verification: Match purchase orders, delivery notes, and supplier invoices before submitting them to Accounts.
• Reporting: Prepare weekly and monthly purchasing reports, cost analysis, supplier performance reports, and savings reports.
• Budget Management: Control purchasing expenses within approved budgets.
• System Accuracy: Ensure all product codes, supplier prices, units of measurement, and purchasing data are correctly maintained in SUPY.
• Branch Coordination: Work closely with Operations, Kitchen, Bar, Finance, and Store teams to ensure uninterrupted operations.
• SOP Compliance: Develop and implement purchasing procedures, approval workflows, and procurement controls.

Requirements

• Minimum 3–5 years of purchasing experience in the UAE F&B, café, bakery, restaurant, or hospitality industry.
• Hands-on SUPY software experience is mandatory.
• Strong knowledge of food ingredients, bakery raw materials, coffee, matcha, packaging, and operational supplies.
• Experience handling purchasing for multiple branches and central kitchens.
• Strong supplier negotiation and cost-reduction skills.
• Good knowledge of inventory management, stock rotation, and expiry control.
• Proficiency in Microsoft Excel and purchasing reports.
• Understanding of UAE food safety standards and supplier documentation.
• Strong communication, analytical, and organizational skills.
• Ability to work under pressure and manage urgent procurement requirements.
• UAE supplier network and market knowledge are highly preferred.

Key Performance Indicators (KPIs)

• Purchasing cost savings
• Supplier on-time delivery performance
• Reduction in stock shortages and wastage
• Purchase order accuracy
• Inventory accuracy and stock control
• Supplier quality and pricing performance
• Compliance with approved purchasing budgets
• Accuracy of SUPY purchasing and inventory records

Pay: AED3,500.00 - AED6,000.00 per month

Ability to commute/relocate:

• Dubai: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Required)

Experience:

• PURCAHSE MANAGER F&B: 5 years (Required)

Language:

• English (Required)

Work Location: In person