Purchase & Logistics Reporting Assistant

We are looking for an analytical and commercially aware Purchase & Logistics Reporting Assistant to support purchasing, inventory planning, supplier coordination, and logistics reporting for electronics accessories and gadgets.

The successful candidate will turn sales and inventory data into practical recommendations on what to order, how much to order, and when to order . This role requires strong Excel skills, effective supplier negotiation, and consistent follow-up to support the Purchase & Logistics Manager’s decisions.

Key Responsibilities

Reporting & Data Analysis

• Prepare accurate daily, weekly, and monthly purchase, sales, inventory, and logistics reports.
• Analyse product performance to identify fast-moving, slow-moving, and non-moving items.
• Develop and maintain Excel dashboards, KPI trackers, and management reports.
• Highlight trends, exceptions, and operational issues with clear recommendations.

Purchase Planning & Replenishment

• Review sales trends, available stock, pending purchase orders, goods in transit, and supplier lead times.
• Recommend product-wise order quantities, reorder timing, and purchasing priorities based on demand.
• Identify stock shortages, excess inventory, ageing stock, and potential stockout risks.
• Present purchase recommendations with supporting data for management approval before order placement.

Supplier Negotiation & Coordination

• Negotiate supplier prices, payment terms, delivery schedules, and other commercial conditions within approved guidelines.
• Compare quotations and recommend suppliers based on price, quality, lead time, and reliability.
• Follow up on purchase orders, order confirmations, and outstanding deliveries.
• Monitor supplier performance and escalate delays or discrepancies.

Logistics & Inventory Coordination

• Track shipments, goods in transit, expected arrival dates, and delivery delays.
• Coordinate with suppliers, warehouse, sales, finance, and logistics teams to maintain accurate operational updates.
• Monitor stock discrepancies, inventory turnover, and shipment costs.
• Identify opportunities to reduce purchasing and logistics costs.

Management Support

• Track pending tasks and ensure timely follow-up and reporting.
• Monitor supplier and operational performance against agreed KPIs.
• Present practical solutions to purchasing, stock, and logistics issues.
• Support the Purchase & Logistics Manager with accurate information and recommendations.

Required Skills & Qualifications

• 2–4 years of relevant experience in purchasing, logistics, inventory planning, or reporting.
• Strong proficiency in Microsoft Excel , including PivotTables, XLOOKUP/VLOOKUP, SUMIFS, formulas, data analysis, and dashboards.
• Practical experience using sales and stock data to recommend purchase quantities and replenishment priorities.
• Good understanding of purchasing processes, supplier lead times, inventory control, and shipment tracking.
• Strong supplier negotiation and quotation comparison skills.
• Excellent communication, coordination, organisation, and follow-up skills.
• Strong analytical thinking, commercial judgement, problem-solving ability, and attention to detail.
• Experience with ERP systems; Power BI knowledge is an advantage.
• Experience in electronics accessories, mobile accessories, consumer electronics, or gadgets is highly preferred .

Performance Expectations

• Accurate and timely reports.
• Reliable purchase and replenishment recommendations.
• Improved stock availability and reduced excess or slow-moving inventory.
• Competitive supplier pricing and measurable cost-saving opportunities.
• Timely purchase order follow-up and shipment updates.
• Clear recommendations that support management decisions.

How to Apply

Apply through Indeed with your updated CV. Please highlight your Excel skills, supplier negotiation experience, and examples of how you have used sales and inventory data to support purchasing decisions.

Pay: AED3,000.00 - AED4,000.00 per month

Application Question(s):

• How many years of experience do you have in purchasing, inventory planning, logistics, or reporting?
• Have you worked with electronics, mobile accessories, or gadgets? Please mention the product categories you handled.
• How do you identify slow-moving or non-moving stock, and what actions would you recommend?
• Age and Nationality?
• Visa status? Can you join immediately?

Work Location: In person