Purchase Coordinator

Job Responsibilities

• Coordinate with suppliers and internal departments to ensure timely procurement of materials and products as per business requirements.
• Prepare and process purchase orders (POs), purchase requisitions, and other procurement-related documents.
• Follow up with suppliers for order confirmations, delivery schedules, and timely receipt of materials.
• Obtain quotations from suppliers, compare prices, and negotiate competitive rates and delivery terms.
• Maintain and update supplier records, purchase orders, pricing details, and procurement-related documentation.
• Coordinate with the warehouse, logistics, and inventory teams to ensure timely delivery and availability of materials.
• Monitor pending purchase orders and follow up with suppliers to avoid delays in deliveries.
• Coordinate with the accounts department for supplier invoices, payment follow-ups, and reconciliation of purchase-related documents.
• Assist the Purchase Manager in sourcing new suppliers and maintaining strong relationships with existing suppliers.
• Prepare and submit regular purchase reports, pending order reports, delivery status updates, and other MIS reports to Management.
• Coordinate with suppliers to resolve issues related to pricing, product quality, shortages, and delivery discrepancies.
• Ensure proper documentation and filing of purchase orders, quotations, invoices, delivery notes, and supplier correspondence.
• Monitor inventory levels and coordinate with the concerned departments for timely replenishment of stock.
• Ensure all procurement activities are carried out in accordance with company policies and procedures.
• Perform any other duties and responsibilities assigned by Management in line with the role.

Job Requirements

• Bachelor's degree in Business Administration, Supply Chain Management, Commerce, or a related field.
• 2–4 years of experience in purchase coordination or procurement, preferably in the building materials, trading, retail, or construction industry.
• Good knowledge of purchase orders, supplier coordination, and procurement procedures.
• Proficiency in MS Excel, MS Office, and ERP systems.
• Good communication, negotiation, and coordination skills.
• Ability to manage multiple purchase orders and meet deadlines.
• Strong follow-up skills, attention to detail, and reporting capabilities.

Pay: From AED3,000.00 per month

Application Question(s):

• How many years of experience do you have in Purchase Coordination or Procurement?
• How would you rate your MS Excel skills?
• Do you have strong hands-on experience in Advanced MS Excel, particularly Pivot Tables and VLOOKUP?
• What is your notice period or availability to join?

Work Location: In person