Purchase Assistant

Company: Gulbahar Tobacco International FZE

Location: Jebel Ali, Dubai, UAE

Employment Type: Full-Time (Monday–Friday)

Industry: Manufacturing

Experience: Minimum 3–5 years in purchasing/procurement, with 2–3 years of SAP experience preferred.

About the Job:

We are looking for a proactive and detail-oriented Purchase Assistant with experience in purchasing and procurement within the manufacturing industry. The ideal candidate should have hands-on experience with SAP, vendor coordination, inventory management, and purchase documentation to ensure timely availability of materials and smooth procurement operations.

Key Responsibilities:

- Manage the complete purchase cycle, from purchase requisition to delivery and invoice closure. - Source, evaluate, and coordinate with suppliers and vendors. - Negotiate prices, payment terms, and delivery schedules. - Prepare purchase orders and maintain accurate procurement records. - Use SAP to process purchase transactions, update records, and track purchase orders. - Monitor purchase orders and ensure timely delivery of materials. - Coordinate with warehouse, stores, logistics, and production teams to ensure material availability. - Monitor stock levels, support inventory planning, and prevent shortages or overstocking. - Coordinate stock reconciliation with the warehouse team to maintain inventory accuracy. - Track shipments and follow up on material inward and delivery schedules. - Liaise with the accounts department for invoice verification, payment processing, and Statement of Accounts (SOA) follow-ups. - Maintain proper documentation and ensure timely closure of purchase and payment cycles. - Obtain necessary approvals and coordinate with the reporting manager on purchase-related decisions. - Ensure compliance with company procurement policies and procedures.

Education:

- Bachelor’s degree in any discipline; Commerce, Supply Chain Management, or Business Administration preferred.

Experience Requirements:

- Minimum 3–5 years of experience in purchasing or procurement within the UAE. - Manufacturing industry experience is mandatory. - 2–3 years of hands-on SAP experience is required. - Experience in vendor management, inventory control, and purchase documentation.

Language Requirements:

- English: Good written and verbal communication skills.

Key Skills & Competencies:

- Strong knowledge of purchasing and procurement processes. - Hands-on experience with SAP and MS Excel. - Supplier and vendor management. - Inventory and stock control. - Purchase order processing and invoice verification. - Negotiation and communication skills. - Strong data entry, documentation, and record-keeping abilities. - Time management, multitasking, and attention to detail. - Problem-solving skills and the ability to coordinate across departments.