Property Portfolio Administrator
# Property Portfolio Administrator **RecruitMyMom** · United States · `Remote` · `Full Time` 💼 **Уровень роли:** `Mid-level` 🕒 **Статус:** *Опубликовано: сегодня* · *Источник: Himalayas (JSON API)* --- ### Top Skills & Match 🎯 **Ключевой стек роли:** `[Property-Administrator]` `[Portfolio-Administration]` `[Real-Estate-Administrator]` `[Property-Coordinator]` `[Investment-Portfolio-Coordinator]` `[Property-Portfolio-Management]` `[Portfolio-Administration-Specialist]` `[Property-Management-Administrator]` `[Property-Administration]` `[Portfolio-Operations-Specialist]` --- ### About the Role This is a remote position. A fast-growing property investment firm is seeking a hyper-organised fully remote Investment Portfolio Administrator to keep their property portfolio organised, compliant, and moving. Working Monday to Friday, 08:30 – 16:30 UK time (1-hour lunch break), this full-time permanent role offers an authentic, collaborative, and high-vibe team environment. Reporting to senior operations leadership and working alongside company directors, you will take total ownership of held portfolio administration and coordination. We are looking for a process-disciplined self-starter who wants to take complete operational ownership and grow long-term as the business expands. No prior UK property experience required. Full training from the ground up is provided: we care far more about your proactive drive, organisational stamina, and process discipline. Responsibilities Portfolio Management & Compliance Tracking: - Own day-to-day administration across properties: rental statements, repairs follow-up, arrears tracking, tenant changeover admin, and letting agent queries. - Track and action safety certificates, property insurance renewals, council tax setups, and utility transitions before deadlines expire. - Maintain complete and accurate records across CRM platforms, mortgage schedules, shared cloud folders, and digital portfolio trackers. Refinance & Finance Administration: - Maintain a 100% complete mortgage and refinance schedule across all financed properties. - Spot mortgage end dates early, initiating refinance preparation at least 3 months in advance. - Coordinate refinance progression with brokers, lenders, valuers, and legal teams, keeping documentation moving without avoidable delay. Stakeholder Communication & Cross-Department Coordination: - Own day-to-day management of the portfolio inbox, ensuring incoming queries are acknowledged, prioritised, and progressed. - Act as the central information hub: pass key portfolio updates promptly to internal operational, finance, and marketing teams without them having to chase. - Build constructive working relationships with letting agents, contractors, insurers, and professional advisers. Commercial Optimisation & Reporting: - Review portfolio cash flow, occupancy, and operating costs monthly—bringing forward at least one practical efficiency recommendation or cost-saving proposal each month. - Produce concise regular reporting on portfolio position, refinance status, risks, and upcoming actions. Requirements - Proven Experience: 5+ years of experience in a high-volume administration, senior operational support, project coordination, or executive assistant role. Experience supporting international clients remotely is highly advantageous. - System & Tracker Proficiency: High IT competency with spreadsheets and CRM platforms. Familiarity with Google Workspace tools is a distinct advantage. - Tech & AI Agility: Comfortable picking up new software quickly and naturally curious about using AI tools to streamline admin workflows and drive efficiency. - Communication Skills: Flawless written and spoken English. You write updates that are clear, professional, and proactive enough that leadership rarely needs to ask follow-up questions. Dedicated Remote Setup: - A quiet, professional home office environment free from background noise. - Meticulously reliable high-speed fibre internet connection. - Robust backup power arrangements (Inverter/UPS) and secondary data options to ensure uninterrupted working hours. - Modern laptop/PC, high-quality headset, and clear webcam. This role requires a decisive self-starter who drives issues forward relentlessly, while respecting clear decision boundaries: - Proactive Owner: You chase outstanding items without prompting and never send an email and simply wait. - Process & Tracker Disciplined: Rigorous and detail-focused, you rely on CRMs, spreadsheets, and live asset trackers—never memory. - Commercially Curious & Tenacious: You think like a landlord—checking costs, seeking cost-effective outcomes, and holding letting agents, contractors, and brokers accountable. - Channel Confident: You pick up the phone when a quick call will unblock an issue faster than an email, always documenting decisions in writing afterwards. - Clear on Boundaries: You drive operational admin relentlessly, but escalate investment, lending, expenditure, and strategy decisions strictly to Directors. Benefits - High-Performing Culture: Join an award-winning, highly supportive business with a warm, family-like team dynamic. - 100% Remote Stability: Full-time permanent remote contract running on a clear Monday–Friday UK daytime schedule with a dedicated 1-hour lunch break. - Professional Development: Continuous professional learning, financial support for training, and an assigned team buddy for ongoing onboarding support. Originally posted on Himalayas
- Property-Administrator
- Portfolio-Administration
- Real-Estate-Administrator
- Property-Coordinator
- Investment-Portfolio-Coordinator
- Property-Portfolio-Management
- Portfolio-Administration-Specialist
- Property-Management-Administrator
- Property-Administration
- Portfolio-Operations-Specialist
Наблюдалась 2026-10-01, впервые 2026-10-01, источник — Himalayas (JSON API).