Property Management & Operations Assistant
Property Management & Operations Assistant Cross-Business Administrative Support Beverly Hills & Around Job Type Full-time Pay $60,000 – $80,000 a year (DOE) Work Location In-person (Beverly Hills, CA) Schedule Monday to Friday Work Environment Mac / iOS ecosystem Multi-business office About the Role We are looking for an assistant with property management administrative experience to support three businesses run by the same partners: Commercial and residential real estate investment, development, and property management. Construction defect claims and risk consultancy. Pre-settlement litigation funding. This is an administrative support position, not an analyst or coordinator role. You won't be making deal or case decisions. Instead, you will be the person keeping daily operations organized across all three companies—handling tenant communications, vendor dispatches, rent rolls, document filing, and general office and executive support. If you have hands-on experience supporting property management operations and want a role with variety across real estate, consulting, and finance, we'd like to hear from you. What You'll Do Property Management Operations & Real Estate Support Handle day-to-day tenant communications, maintenance requests, and vendor follow-ups. Dispatch work orders, track repairs, and keep property maintenance logs current. Maintain and update rent rolls, lease files, vendor agreements, and tenant insurance certificates (COIs). Support real estate investment deal flow: organize offering materials, compile comps, maintain broker contacts, and track transmittals. Format, draft, and organize routine correspondence, counteroffers, and term sheet markups under principal direction. Cross-Business & General Administrative Support Construction Defect Support: Organize incoming case materials, track site inspection logs, assemble exhibits, and keep matter files current. Litigation Funding Support: Assist with funding intake, gather and organize file documentation, and update CRM records. Executive & Office Admin: Coordinate calendars, schedule meetings, monitor inboxes, and prepare meeting materials for the partners. Filing & Document Organization: Scan, name, and file documents into SharePoint and cloud drives so everything is easy to find. Spreadsheets & Tracking: Build and maintain clean tracking sheets, checklists, and logs in Excel. AI & Automation: Use tools like Claude or ChatGPT to speed up drafting, data entry, and routine administrative research. General Office Support: Handle mail, deliveries, supply orders, and occasional local errands to keep the office running smoothly. What We're Looking For Property Management Admin Experience: Direct administrative experience handling tenant correspondence, vendor dispatch, rent rolls, lease files, or maintenance logs. Follow-Through: You take ownership of your task list, stay organized, and close loops on your own without needing multiple reminders. Software Skills: Fluent in Microsoft 365 (Outlook, Excel, Teams, SharePoint). Comfortable working in a Mac / iOS environment. AI Comfort: Willing and comfortable using AI tools (ChatGPT, Claude) to work faster and cut down on repetitive manual work. Discretion: You will see sensitive financial, legal, and tenant information daily. Total confidentiality is required. In-Person Availability: Able to work on-site Monday through Friday in our Beverly Hills location. Compensation & Growth Base Pay: $60,000 – $80,000 per year, depending on direct property management and administrative experience. Opportunity: Direct day-to-day exposure to how three active businesses run. Compensation can grow as you take on more responsibility. To Apply Please submit your resume along with a brief note summarizing your property management administrative experience and the primary software tools you use daily. Pay: $60,000.00 - $80,000.00 per year Application Question(s): Are you comfortable working physically in the office 5 days a week? Do you own a car? Do you live within a 30 minute drive from Beverly Hills? Work Location: In person
Наблюдалась 2026-09-14, впервые 2026-09-14, источник — Indeed.