Properties and Projects Manager

Qualifications: Bachelor's Degree in Civil Engineering, Construction Management, Building Engineering, Facilities Management, Real Estate Management, or a closely related discipline.

A Master's Degree in Business Administration (MBA), Project Management, Construction Management, or a related field is advantageous.

Experience: 8–12 years of progressive experience in construction project management, property management, facilities management, or related operational functions, including at least 3–5 years in a supervisory or managerial capacity.

Key Accountabilities:

Construction Project Planning & Execution

• Plan, organize, coordinate, and supervise construction, renovation, refurbishment, fit-out, and other assigned contracting projects from mobilization through completion and handover.
• Review project contracts, approved drawings, technical specifications, Bills of Quantities (BOQs), work schedules, and execution requirements to establish clear project deliverables.
• Develop and monitor project execution plans, work schedules, manpower requirements, material needs, equipment allocation, and subcontractor activities.
• Coordinate with Project Engineers, Site Supervisors, Procurement, Planning, and other relevant departments to ensure efficient project execution.
• Monitor project progress against approved schedules, identify delays or operational constraints, and implement corrective actions to achieve timely completion.

Property Portfolio Management & Leasing Operations

• Oversee the day-to-day management of assigned residential, commercial, and other company-owned or managed properties.
• Maintain accurate property portfolio records, including occupancy status, available units, rental values, tenancy contracts, lease expiry dates, and property conditions.
• Coordinate leasing activities, tenant inquiries, property viewings, tenancy renewals, and move-in and move-out arrangements.
• Monitor property occupancy and vacancy levels, recommending leasing initiatives and rental strategies to improve utilization and revenue generation.
• Ensure property-related transactions, tenancy agreements, renewals, and rental adjustments are processed in accordance with approved policies and applicable UAE regulations.

Property Maintenance, Facilities & Asset Preservation

• Plan and supervise preventive and corrective maintenance activities covering buildings, common areas, mechanical and electrical systems, plumbing, air-conditioning, and other property facilities.
• Coordinate property inspections and condition assessments to identify maintenance requirements, safety concerns, deterioration, and necessary repairs.
• Supervise maintenance contractors, service providers, and assigned technical personnel to ensure timely and satisfactory completion of maintenance activities.
• Prepare maintenance schedules, monitor service requests, and ensure property defects and tenant complaints are addressed within established timelines.
• Recommend refurbishment, replacement, and property improvement initiatives to preserve asset condition, enhance tenant satisfaction, and support long-term property value.

Project Cost Control, Budgeting & Financial Performance

• Prepare and monitor project budgets, cost estimates, resource allocations, and expenditure forecasts in coordination with Finance and Commercial teams.
• Review actual project costs against approved budgets, identifying variances, potential overruns, and opportunities for cost optimization.
• Monitor property operating expenses, maintenance costs, service contracts, and other expenditures to ensure effective budget utilization.
• Coordinate with Finance regarding project billing, progress payments, rental collections, outstanding tenant balances, and other relevant receivables.
• Prepare cost and financial performance reports covering project profitability, maintenance expenditure, property income, and budget compliance.

Contractor, Supplier & Service Provider Management

• Coordinate the selection, mobilization, supervision, and performance monitoring of subcontractors, suppliers, maintenance contractors, and other service providers.
• Review technical scopes, quotations, work requirements, and service proposals to support procurement and contractor selection.
• Monitor contractor performance against agreed work schedules, specifications, quality standards, service levels, and contractual obligations.
• Verify completed works, assess service quality, and recommend payment certification or corrective action based on documented performance.
• Resolve routine contractor coordination issues and escalate contractual disputes, significant delays, quality failures, or commercial concerns to the General Manager.

Tenant Relations, Rental Collection & Customer Service

• Oversee tenant communication and ensure timely handling of leasing inquiries, maintenance requests, complaints, and property-related concerns.
• Monitor rental payment schedules, outstanding balances, and overdue accounts, coordinating collection follow-up with Property Coordinators and Finance.
• Ensure tenancy renewals, contract amendments, notices, and related administrative requirements are completed within established timelines.
• Coordinate tenant move-in and move-out inspections, property handovers, security deposit reconciliations, and documentation requirements.
• Maintain positive relationships with tenants, clients, property owners, and other stakeholders while ensuring that disputes and unresolved matters are escalated appropriately.

Quality, HSEQ, Regulatory Compliance & Risk Management

• Ensure construction activities comply with approved technical specifications, project quality standards, applicable permits, and company HSEQ requirements.
• Monitor property compliance with applicable building regulations, fire and life safety requirements, tenancy regulations, and maintenance obligations.
• Coordinate site inspections, property safety assessments, quality checks, and required regulatory inspections with the responsible technical and compliance teams.
• Identify and mitigate project execution risks, property maintenance risks, contractor performance issues, tenant-related concerns, and operational disruptions.
• Maintain proper documentation of inspections, incidents, non-conformities, corrective actions, permits, and regulatory requirements.

Team Leadership, Operational Coordination & Performance Reporting

• Supervise and guide Project Engineers, Site Supervisors, Property Coordinators, Maintenance Personnel, and other assigned employees.
• Establish clear work assignments, performance expectations, operational priorities, and accountability for project and property management activities.
• Coordinate with Finance, Procurement, HR, Administration, Commercial, and other departments to ensure operational requirements are addressed efficiently.
• Prepare periodic management reports covering project progress, budget performance, property occupancy, rental collections, maintenance status, and operational risks.
• Identify opportunities to improve project execution, property management processes, service delivery, cost efficiency, and overall departmental performance.

Work Location: In person