Project Secretary

JOB DESCRIPTION

POSITION TITLE : PROJECT SECRETARY

JOB RESPONSIBILITIES:

• Co-ordination of project meetings including room bookings, equipment for meeting , or any document as required in the meeting.
• Forward all potential documentation (hard copy and electronic) to Director/ Project Architect/ Architect.
• Distribution of incoming/outgoing hard copy correspondence (including attachments), filing and scanning of same in accordance with our filing structure and liaise with Project Director/ Project Architect/ Architect.
• Ensuring that all electronic correspondence is processed in accordance with procedures.
• Maintenance of all secretarial administrative electronic files in accordance with procedures .
• Maintaining email project and calendars by entering meeting details (including location and etc).
• Informing relevant team members/departments of team absences or any meeting to Human Resources department.
• Travel arrangements- to ensure compliance with company policy, using our travel requisition form forwarding to Project Director and Human resources department for authorisation and implementation .
• Liaise with travel agents for booking flight ticket.
• Liaise with despatch for any correspondence need send out.
• Prepare certificate of payment to contractor by respective project.
• RFI and MAF form has issued by architect and send email to contractor by respective project.
• Flexibility and cover within the secretarial administration team when required.
• Undertake other ad hoc duties as may be required form time to time.

JOB REQUIREMENTS:

• Candidate must possess at least a Professional Certificate, Advanced/Higher/Graduate/ Diploma or Bachelor in Secretarial or equivalent.
• Able to demonstrate proficiency in using Microsoft Outlook, Word and Excel
• Required language(s): Proficient in Bahasa Malaysia and English.
• At least 1 year(s) of working experience in the related field is required for this position.
• Candidate must possess pleasant personality, multi-tasking abilities, strong organization and documentation skills.
• Able to work independently and as part of an effective team.

Candidate who are serious and interested you may send resume to career@nrasb.com.my

Shortlisted candidate will be contacted by Human Resources Department.

Proposed Salary Range: RM 2000-RM3000

Job Type: Full-time

Pay: RM2,000.00 - RM3,000.00 per month

Benefits:

• Health insurance
• Maternity leave

Education:

• Diploma/Advanced Diploma (Preferred)

Experience:

• Secretary: 1 year (Preferred)

Language:

• English (Preferred)
• Bahasa (Preferred)

Work Location: In person