Project Planner-Fitout

Job Title: Project Planner – Interior Fit-Out

Departmen: Managing Directo r Location: UAE

Job Purpose

To develop, monitor, and maintain project schedules for interior fit-out projects, ensuring timely execution, effective resource allocation, and adherence to contractual milestones. The Project Planner will coordinate with project managers, site teams, procurement, joinery, and other stakeholders to identify delays, track progress, and implement recovery plans to keep projects on schedule.

Key Responsibilities1. Project Planning and Scheduling

• Develop detailed project schedules for interior fit-out projects using Primavera P6 or Microsoft Project.
• Establish project timelines, milestones, critical paths, and activity sequences based on contractual requirements and project scope.
• Prepare baseline schedules, look-ahead schedules, and detailed work programs.
• Coordinate with project managers and site engineers to ensure schedules reflect actual site conditions and execution strategies.
• Integrate civil, MEP, joinery, procurement, and finishing activities into the overall project schedule.

1. Progress Monitoring and Reporting

• Monitor actual project progress against approved baseline schedules.
• Collect and verify progress updates from site teams and project managers.
• Identify delays, critical activities, and potential schedule risks at an early stage.
• Prepare weekly and monthly progress reports, including planned versus actual progress, critical path updates, and milestone status.
• Maintain project dashboards and progress trackers for management review.

1. Delay Analysis and Recovery Planning

• Analyze schedule variances and identify the root causes of delays.
• Prepare mitigation and recovery schedules in coordination with project managers.
• Recommend corrective actions, resource adjustments, and resequencing of activities.
• Monitor implementation of recovery plans and report deviations to management.
• Support extension-of-time (EOT) submissions and delay analysis when required.

1. Coordination and Resource Planning

• Coordinate with procurement, subcontractors, suppliers, and joinery production teams to align material deliveries and production schedules with site requirements.
• Monitor long-lead items and identify procurement-related risks to project timelines.
• Coordinate manpower, equipment, and material requirements with project teams.
• Ensure schedules account for site access, authority approvals, inspections, and client handover requirements.

1. Documentation and Contractual Compliance

• Maintain accurate planning records, baseline schedules, revisions, and progress documentation.
• Support project managers in preparing contractual notices and schedule-related correspondence.
• Ensure planning documents comply with project specifications, contractual milestones, and company procedures.
• Assist in preparing project completion and handover schedules.

Qualifications and Experience

• Bachelor's degree or diploma in Civil Engineering, Construction Management, or a related field.
• Minimum 3–5 years of experience in project planning within the UAE interior fit-out or construction industry.
• Proficiency in Primavera P6 and/or Microsoft Project.
• Strong understanding of interior fit-out sequencing, including civil works, MEP, joinery, and finishing activities.
• Experience in progress measurement, critical path analysis, and schedule recovery.
• Knowledge of project reporting, delay analysis, and EOT documentation is preferred.
• Strong analytical, organizational, and coordination skills.
• Excellent communication skills and proficiency in Microsoft Excel.

Key Performance Indicators (KPIs)

• Accuracy and timely submission of project schedules and reports.
• Timely identification and escalation of schedule risks.
• Reliability of planned-versus-actual progress reporting.
• Effectiveness of recovery plans in reducing delays.
• Achievement of contractual milestones and project completion dates.
• Coordination of procurement and joinery schedules with site requirements.

Working Conditions

• Full-time position based in the UAE.
• Regular coordination with project sites, joinery production, procurement, and management.
• Occasional site visits as required.

Pay: AED3,500.00 - AED5,000.00 per month

Application Question(s):

• Are you willing to work 6 days a week?
• Are you willing to commute to SAIF Zone to work?
• Are you available immediately?

Experience:

• Project scheduling: 3 years (Required)

Work Location: In person