Project Officer - Human Resource and Admin
Position Title: Project Officer – Human Resource & Admin Department: German Red Cross Delegation Reports to: Head of Office Philippines Direct Reports: GRC Delegation Location: GRC Delegation Contract Duration: 6 months with possible extension PURPOSE STATEMENT Provide support in managing Human Resource and Administrative tasks for the German Red Cross Philippine Country office to ensure smooth functioning of office in support of the Philippine Red Cross in its humanitarian work. Key Result Area: Duties and Responsibilities: i. Update the “employment and visa monitoring sheet” of the GRC core national staff, delegates, and the GRC-PRC project staff on monthly basis and share the same with the HoO and relevant staff for follow up. Coordinate with PRC IRSPO for processing delegates’ visa. Coordinate with the PRC HR and facilitate processing of hiring, employment contract extension and non-renewal, promotion/reclassification, and salary adjustment for the GRC-PRC project staff and GRC core national staff. Coordinate between the PRC HR and GRC team for conducting interviews of potential candidates. Organize/ensure orientation for the newly recruited on the PRC and GRC procedures. Recruit suitable volunteers to support the finance, admin and other office related tasks based on request from the team or need by coordinating with the PRC voluntary services. Facilitates project staff’s DTR, Necessary Work Order (NWO), Notification of Personnel Action (NPA) for promotions and salary adjustment and requested leaves. Facilitate processing of final clearance of project staff who ends their contract. Coordinate with the PRC HR services for clarification of queries and concerns of contracted staffs related to HR (loans, benefits, leave and certification of employment). Responsible for notarizing all HR related documents (employment contracts). Collect staff and delegate timesheets (both hardcopy and soft copy) and share them with the finance team. Store and manage all HR related files and the data in the designated storage, including online (cloud). Organize team building activities periodically for promoting employee well-being and creating a positive work environment. Administrative i. Process arrival documents (including memos) of GRC Delegates, tasks consultants, and guests to inform the PRC. Coordinate with Logistics Officer for arranging hotel accommodation for GRC Delegates and Visitors in Metro Manila. Send Welcome Pack for GRC visitors and new delegates for their smooth arrival Facilitate Head of Office’s Travel Order with the PRC. Maintain incoming and outgoing register at GRC PHL office. Prepare materials and support needed for the GRC meetings and activities. Purchase required stationaries, office supplies, monthly load, and pantry items. Organize birthday and farewell celebrations in the office and procure of present/gifts whenever needed. Process GRC supported projects memos and other related memos in timely manner and maintain an online register for information to those involved. Collate, share, and store PRC Admin and Circular Memo related to GRC on the GRC PHL office SharePoint and approved Travel Orders Store and manage all admin related files and the data in the designated storage, including online (cloud). Ensure that the office is well organized and cleaned by hiring of required labour or using PRC cleaning staff. Upon receiving information from other team members, prepare and process Authority to Stay (ATS) document. i. Perform other office tasks as assigned by the Line Manager. To act as back up for Project Officer –Logistics & IT support at the time of her/his leave of absence. Responsible for liquidation and proper documentation of all cash advances taken for office work. JOB SPECIFICATIONS Qualifications/Minimum Education: Bachelor’s Degree Personal Qualities and Skills: Work Experience: Trustworthy Ability to manage multiple tasks. ∙ At least three years of experience. Collaborate with team members to ∙ HR and Administrative work experience ∙ Logistics related work experience is advantage. Ability to provide instruction in a courteous manner. Integrity and commitment to PRC Principles Flexibility and a willingness to contribute outside standard office hours Equipment Used: Computer, scanner, Working Environment: Office Based and Field access Key Contacts: PRC NHQ Internal Departments & Employees, PRC Chapters & Employees, PRC Volunteers, Community Groups, International Partners Core Values: Fast, Flexible, Focused, Forward Looking and Friendly All staff shall agree to abide by the philosophy and principles of the Philippines Red Cross, in particular the 7 fundamental principles: Humanity, Impartiality, Neutrality, Independence, Voluntary Service, Unity, and Universality. Job Type: Fixed term Pay: Php30,000.00 - Php32,000.00 per month Benefits: Health insurance On-site parking Work Location: In person
Наблюдалась 2026-09-14, впервые 2026-08-24, источник — Indeed.