Project Coordinator

Company Overview:

Certified Building Systems (CBS) , is a full-service mechanical organization based in Mississauga, Ontario. Since2010, we have been providing HVAC, energy management, plumbing, and other mechanical services across Canada.

Job Description:

The Project Coordinator supports the team throughout the project lifecycle, from project tendering, project setup and kick-off, planning and execution, through to project completion and closeout . The role coordinates project documentation, procurement, scheduling, communication, and site-related activities to help ensure projects are completed efficiently, accurately, and on schedule.

Key Responsibilities:

· Review tender documents, drawings, specifications, and submission requirements.

· Assist with tender preparation, pricing, material and equipment coordination, and site visits.

· Set up and maintain project files, contracts, drawings, correspondence, and other project documentation.

· Assist with material and equipment orders and project kick-off activities.

· Coordinate shop drawings, submittals, schedules, reports, meeting minutes, safety documentation, and customer-required forms.

· Support project scheduling, progress tracking, site coordination, quality documentation, and progress billing.

· Track outstanding project items, deficiencies, warranties, and required documentation.

· Assist with preparation of redline/as-built drawings and project closeout packages, including O&M manuals.

· Coordinate the transfer of completed project information to the Service and Sales Departments.

Qualifications:

· Minimum 2+ years of project coordination or related experience, preferably in HVAC, plumbing, hydronics, mechanical, or construction.

· College diploma or university degree in Engineering, Construction Management, Project Management, Business Administration, or a related field is an asset.

· Strong organizational, communication, and time-management skills.

· Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and project management software.

· Ability to interpret drawings, specifications, contracts, and technical documents.

· Ability to manage multiple projects and deadlines.

· Willingness to travel to project sites as required.

· Valid driver's licence is mandatory.

Other Information:

· Salary Range: $75,000 - $85,000 per year (based on work experience)

· We do not use AI to screen, assess, or select applicants.

Please send resume to info@certifiedbuildingsystems.ca

Pay: $75,000.00-$85,000.00 per year

Benefits:

• Company events
• Dental care
• Extended health care
• On-site parking
• Paid time off
• RRSP match
• Vision care
• Wellness program

Application question(s):

• Are you legally authorized to work in Canada?
• Do you have a valid driver's licence?
• How many years of work experience do you have in project coordination role within the HVAC, mechanical, or building services industry?

Work Location: In person