Program Intern

place France (HQ)

Stage | 6 mois | Janvier 2027

Acted

Who we are

Acted works with 19 million people across 43 countries at the intersection of humanitarian, development, climate

and environmental programming. We draw on deep contextual knowledge and embrace emerging technologies to

save lives, alleviate suffering, and protect and restore our planet. Working in collaboration with a growing ecosystem

of local, national and international partners, we pursue one shared objective: a 3Zero World – Zero Exclusion, Zero

Carbon and Zero Poverty.

Acted France (HQ)

Acted’s head office was set up in Paris in 2000 in order to coordinate the organisation’s activities on a global scale.

Today, the head office employs 110 people in the HR, Finance, Programmes, Audit, Security, Logistics & Systems and

Communications departments. These departments support the 42 Country Directorates. The head office also acts

as a focal point for Acted’s management, namely the Chief Executive Officer, the Director of Development and the

fifteen members of the Board of Directors.

Rôle et responsabilités principales

This position is under the supervision of the Grant Management Manager and the Deputy to the Flagship &

Environment Technical Director. The Grant Management & Progam Intern supports the Grant Management Unit’s

functioning as well as the Programme Unit in liaison with project development field teams as/when relevant, on 1)

monitoring fundraising opportunities for Acted, 2) supporting project development efforts and ensuring proper

grant management in compliance with donors’ and Acted procedures, and on an ad hoc basis for specific Acted

missions, as required and with the support of GMOs, 3) supporting internal coordination and reporting for GMU

on project development and grant management related aspects; and 4) supports the core functions of Acted’s

climate and environment department.

1. Support to project development/fundraising

• Contribute to the weekly identification, review, and dissemination of donors’ calls for proposals, in liaison with

the GMU team

• Provide support to field teams in the project development process, in liaison with the relevant GMO, and to GMU

teams in the project development review process to ensure project development documents (proposals, tender

bids, etc.) are in line with Acted global and country strategy and comply with donor requirements for final validation

and timely submission

1. Grants Management

2.1. Reporting

• Directly follow up of reporting for specific Acted missions, in liaison with the relevant GMO and HQ FLATS’

Departments, ensuring that quality reports are submitted in a timely manner

• Follow up on specific Acted missions’ reporting and other grant management obligations through a monthly

review of the reporting follow up (RFU)

• Provide support to follow up of reporting for country portfolios on an ad-hoc basis, as required in liaison with the

relevant GMOs

2.2 Contract follow up

• Support administrative processes linked to contracting, project launch and implementation (contract reviews,

project code emails, review of PMFs, review of grant agreements with partners, review of amendments), in liaison

with the relevant GMOs

• In close collaboration with the Grant Manager and Programme Support Manager, follow up any change in donors’

procedures, and contribute to the development of global analyses, internal tools and processes that improve grant

management accordingly

1. Internal coordination
2. Internal reporting and coordination

• Facilitate intradepartmental communication and information sharing within the GMU and programmes

department, as well as with PD field teams

• Support internal reporting from GMU to General direction, through regular update of existing reporting tools, as

well as support to transversal ad hoc analyses/ tools related to PD / grant management

1. Filing

• Maintain complete and updated project files in both digital and hard copy format as required

1. Climate and Environment Programming

• Continuously record and consolidate learning from climate and environment department, and to improve Acted

process and tools for field teams

• Assist the climate and environment department to raise awareness and a common understanding of climate and

environment programming among Acted staff, in particular CDs, PD, GMD, Technical Coordinators, etc.

• Assist in the preparation of program technical guidance notes, including translation (French – English), editing,

proof-reading, and formatting

• Conduct background research, review latest publications and write synthesis reports for the climate and

environment department so that the information can be used to advance Acted’s programming.

• Support in the updating of the programmes Wiki page,
• Support in the revision of the technical guidance notes.

1. Other

• Support the preparation of Acted’s communication tools (e.g. annual report) in close collaboration with the

Communications Department

• Support the organization of Acted events as required
• Undertake any other tasks as requested by the Grant Manager Project Development & External Relations Director

and by the Programme Director

Qualifications et compétences requises

• Training: Studies in Political Science or International Relations.
• Dynamic, autonomous, with strong interpersonal skills and the ability to take initiative.
• Interest in international emergency aid and development programmes.
• Interest in environmental and climate-related issues
• Excellent writing skills and strong capacity for synthesis.
• Excellent level of English, both written and spoken.
• Good knowledge of the Office suite (especially Word and Excel), the Adobe suite, and email list management.

Termes de référence

Conditions

• Internship allowance: €1000 net per month.
• Meal vouchers.
• 50% reimbursement of the transportation pass (Navigo Pass).
• Internship agreement required.
• No work-study or alternating internship.

Rejoignez-nous

Envoyez votre candidature (CV et lettre de motivation) par mail (jobs@acted.org) ou ci-dessous, sous référence : PROGI/HQ

Veuillez noter qu'Acted ne demande des frais à aucun stade du processus de recrutement.