Program Coordinator

Hire Level Consulting Inc. · Удалённо · Canada

# Program Coordinator **Hire Level Consulting Inc.** · Canada · `Remote` · `Full Time` 💼 **Уровень роли:** `Mid-level` 🕒 **Статус:** *Опубликовано: сегодня* · *Источник: Himalayas (JSON API)* --- ### Top Skills & Match 🎯 **Ключевой стек роли:** `[Program-Coordinator]` `[Project-Coordinator]` `[Event-Coordinator]` `[Program-Manager]` `[Administrative-Coordinator]` `[Program-Operations-Coordinator]` `[Community-Programs-Coordinator]` `[Nonprofit-Program-Coordinator]` `[Training-Program-Coordinator]` `[Educational-Program-Coordinator]` `[Education-Program-Coordinator]` `[Youth-Program-Coordinator]` `[Research-Program-Coordinator]` --- ### About the Role Our client is a dynamic, independent not-for-profit organization that delivers high quality capacity development programming to financial supervisors and regulators, primarily in developing countries and emerging markets. They are seeking a Program Coordinator (PC) as an integral part of the client's team, a critical role to ensure they meet their programming and quality objectives and goals. Responsibilities/Key responsibilities are to: - Coordinate the logistics of our client in-person blended or virtual training programs under the guidance of the current Manager, Program Coordination. - Understand the client's work processes and project timelines for programs at varying stages of development in accordance with program lifecycle, to achieve superior results and foster continuous improvement. - Support the senior management with information/data requests for KPI and other corporate documents. Detailed breakdown of the above-mentioned responsibilities is as follows: - Program management1 : Manage the work processes and project timelines for programs at varying stages of development in accordance with program lifecycle. - Ensure that key deadlines are met, in conjunction with the program directors; manage tasks and communicate timelines. - Ensure that all parties (partners, program leaders, program directors, participants, internal staff) have timely and accurate program information. - Collect and update internal databases with all participant, partner and program leader information. - Oversee registration and vet participants for each program, ensuring compliance with the client's policies. - Work with Communications Coordinator to develop promotional strategies for regional and international programs, coordinating with team on e-blasts and appropriate registration numbers. - Maintain information on partner relationships, drafting MOUs and partnership agreements, ensuring compliance with any internal or external requirements. - Consider the nature of the program and work with the program director to tailor the delivery method most appropriate for the program objectives. Material Preparation and Evaluation: - Prepare final program materials for above programs, in conjunction with client's policies. - Organize incoming new program materials from the program leaders. - Review, edit, and format all materials. - Ensure that participants, partners and program leaders receive all pre-reading and course material at appropriate times. - Input program evaluations and prepare evaluation reports. - Develop tools that support program delivery through client's programs, the learning management system. - Ensure that a complete record of program material is filed in the appropriate program folders. Travel Coordination: - Plan and book travel itineraries for each program. - Manage flight bookings for program directors and leaders, ensuring compliance with program budget and client's travel policy, consulting with finance where appropriate. - Coordinate accommodation and local transportation for each program - Research visa requirements for each country, and prepare visa applications where appropriate. - Programs are delivered in the time zones of the Partner. - Supporting the program director in arranging the delivery mechanisms, including video conferencing, interpretation and technical facilitation services. This may include participating on-line in off-hour or weekends, depending on the program time zone. Finances and Budget: - Coordinate contracts and invoices for each program in partnership with the finance department. - Draft and finalize various internal program documents for program leaders and partners (i.e., letters of agreement, partnership agreements etc.), in conjunction with the program director. - Process and review, and prepare (where appropriate) incoming invoices, expense claims and per diems for program directors and program leaders - Initiate and review outgoing partner invoices, ensuring compliance with agreement requirements. - Prepare and maintain individual program budgets alongside the finance team and regularly update program forecast. - Develop, prepare and improve various template program documents, including maintaining folder libraries. Event Management: - Annually manage all logistics for a Canadian based international program. - Secure appropriate venues and manage vendors, food and A/V orders - Manage registration and participant logistics. - Act as on-site coordinator for one week-long event, this may include supporting weekend event. Skills and Requirements: - Bachelors’ degree with a minimum two (2) years relevant work experience. - Familiar with project management principles and practices . - Demonstrates strong self-management skills and is a life-long learner. - Excellent knowledge of Microsoft Word, Excel, PowerPoint and Access, internet and various video conference platforms. - Effective time-management skills with the ability to multi-task and manage multiple time-sensitive priorities. - Organized and efficient in carrying out a wide range of administrative tasks. - Self-starter, able to work with a high degree of initiative and highly resilient. - Consistently produce high quality work, that is often detailed and needs to be accurate - Excellent writing and verbal communication skills. - Ability to work independently. - Ability to analyze and problem solve. - Team oriented with strong interpersonal skills and ability to work with individuals from a range of backgrounds. - Adaptable and flexible to meet changing deadlines. - Always willing to work with and support the entire team. Other: - The client delivers programming in emerging markets and developing countries. - Flexibility and adaptability are required to meet commitments across multiple time zones. - Overtime and weekend work will be required during peak periods. Originally posted on Himalayas

Наблюдалась 2026-10-11, впервые 2026-10-11, источник — Himalayas (JSON API).

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