Procurement Specialist

Procurement Specialist

Key responsibilities

Sourcing and purchasing

• Run RFQ/RFP processes; obtain and document competitive quotes per policy thresholds (e.g., 3 quotes above the set limit).
• Negotiate price, payment terms, SLAs and renewal terms with local and international vendors.
• Issue and manage purchase orders from requisition through receipt and three-way match.

Vendor management

• Own vendor onboarding: due diligence, Tax ID validation, bank detail verification, and compliance documentation.
• Maintain the approved vendor master; run periodic performance reviews and consolidate the vendor base.
• Manage key facility, IT, software and services vendors, including lease and office-services contracts.

Policy and compliance

• Enforce the HQ Spend & Procurement Policy: approval matrices, budget checks, and escalation of unbudgeted spend.
• Ensure every purchase is supported by a valid FEL invoice and that ISR/IVA withholdings are applied correctly.
• Keep an audit-ready file for each purchase; support internal and external audits and month-end close.

Contracts and renewals

• Maintain a contract repository with owners, terms, notice periods and auto-renewal dates.
• Flag renewals 90 days ahead and renegotiate or exit before notice deadlines.

Spend analysis and reporting

• Partner with FP&A to track committed vs. actual spend against budget by department and GL account.
• Report monthly on savings, PO compliance, cycle time and maverick spend.
• Identify savings and consolidation opportunities ahead of each budget cycle.

Requirements

• Bachelor's degree in Business Administration, Industrial Engineering, Finance, Accounting or a related field.
• 4+ years in procurement, purchasing or supply chain, ideally in a shared services, BPO or multinational environment.
• Working knowledge of Guatemalan tax and invoicing rules: SAT, FEL electronic invoicing, ISR and IVA withholdings, and RTU/NIT validation.
• Proven track record negotiating contracts and achieving measurable savings.
• Experience with an ERP or P2P system (e.g., Quickbooks, NetSuite, SAP, Oracle, Coupa) and the PO lifecycle.
• Google workspace experience
• Spanish (native) and English (professional, written and spoken).

Preferred qualifications and competencies

Preferred

• Experience sourcing across the Globe (USD and Non-USD denominated international vendors.
• Exposure to SaaS/software licensing and office facilities contracts.
• Familiarity with SOX-style controls or audit requirements.

Competencies

• Integrity and discretion with confidential pricing and vendor data.
• Negotiation: firm on terms, constructive with vendors.
• Control mindset: follows policy and documents everything.
• Business partnership: says yes to the need, steers the how.
• Analytical rigor: comfortable with numbers and spending data.