Procurement Officer

Core Duties

1. Procurement Planning

• Develop annual/project-based procurement plans aligned with construction schedules and fleet maintenance calendars
• Forecast material requirements (aggregate, asphalt, cement, bitumen, steel, culverts, signage) based on Bill of Quantities (BOQ) and project timelines
• Forecast garage needs (spare parts, tires, filters, batteries, lubricants) based on fleet size and maintenance schedules

1. Sourcing & Supplier Management

• Identify, evaluate, and prequalify suppliers, subcontractors, and equipment rental companies
• Maintain an approved vendor list for construction materials and automotive/heavy equipment parts
• Negotiate pricing, payment terms, and delivery schedules
• Conduct supplier performance reviews (quality, on-time delivery, pricing consistency)

1. Tendering & Contracting

• Prepare and issue RFQs, RFPs, and tender documents for construction materials, plant hire, and garage supplies
• Evaluate bids technically and commercially; prepare comparative bid analysis
• Draft, review, and administer purchase orders and supply contracts
• Ensure contracts include correct specifications (material grades, equipment specs, OEM part numbers)

1. Inventory & Stock Coordination

• Coordinate with site stores and garage storekeepers on stock levels, reorder points, and consumption rates
• Prevent overstocking/understocking of critical items (fuel, tires, spare parts, construction consumables)
• Track usage of high-value items (heavy equipment parts, fuel, bitumen)

1. Cost Control & Budgeting

• Monitor procurement spend against project and garage budgets
• Identify cost-saving opportunities (bulk purchasing, framework agreements, local sourcing)
• Report on price variances and market trends (e.g., steel/fuel price fluctuations)

1. Quality & Compliance

• Verify materials meet engineering specifications and standards (e.g., ASTM, BS, or local road authority specs)
• Ensure spare parts are OEM/genuine or approved equivalents to protect equipment warranties
• Maintain compliance with company procurement policy, local procurement law, and HSE requirements
• Ensure proper documentation for audits (POs, GRNs, invoices, delivery notes)

1. Logistics Coordination

• Coordinate delivery of materials to site (timing critical for concrete/asphalt works)
• Arrange transport/logistics for heavy equipment parts and garage supplies
• Liaise with customs/clearing agents if importing specialized parts or materials

1. Equipment & Fleet Support

• Procure and track servicing of construction machinery (excavators, graders, rollers, dump trucks)
• Coordinate with garage/workshop supervisors on preventive maintenance part procurement
• Manage warranty claims and returns for defective parts/materials

1. Documentation & Reporting

• Maintain procurement records, supplier contracts, and price history
• Prepare regular procurement status reports for project managers and management
• Support month-end/year-end stock reconciliation

Pay: From AED4,000.00 per month

Application Question(s):

• Salary Expectation
• Visa Status

Education:

• Bachelor's (Preferred)

Experience:

• Procurement management: 3 years (Preferred)

Location:

• Dubai (Required)

Work Location: In person