Procurement Executive - Supply Chain

We are one of the leading Professional Procurement Companies, handling the procurement of construction materials from local and international markets for our projects based in the Middle East and Africa. We are well established with an excellent multicultural work environment and strong employee relations making it a truly rewarding workplace. As we are expanding our business, we are looking for a Purchase Executive who can be aware of complete procurement cycle and assist the team.

Department: Procurement / Supply Chain

Job Purpose

Manage the end-to-end procurement cycle — from supplier sourcing to final delivery — ensuring the right materials/products are secured at the best price, quality, and timeline, while coordinating international logistics and payments.

Key Responsibilities

1. Supplier Sourcing

· Identify, evaluate, and onboard new suppliers (local and international) based on quality, price, and reliability

· Build and maintain a database of approved/alternate vendors

· Conduct supplier audits/factory visits where required

· Negotiate terms, MOQs, and pricing structures with new and existing suppliers

1. Quotation & Analysis

· Request and collect quotations (RFQs) from multiple suppliers for each requirement

· Prepare comparative cost analysis (price, lead time, payment terms, quality specs)

· Present recommendations to management for approval

1. Order Finalization

· Negotiate final pricing, terms, and delivery schedules

· Issue Purchase Orders (POs) and ensure accuracy of specifications, quantities, and terms

· Confirm order acceptance with supplier and align on production timeline

1. Production Follow-up

· Track production progress against agreed timelines

· Coordinate with suppliers for pre-shipment inspection/QC where applicable

· Escalate and resolve delays or quality issues proactively

· Maintain regular status updates for internal stakeholders

1. Payment Coordination

· Process payment terms (advance, LC, TT, etc.) in coordination with finance

· Verify invoices against POs and contracts

· Track payment schedules and ensure timely release to avoid production/shipment delays

1. Delivery & International Logistics

· Coordinate with freight forwarders, shipping lines, and customs brokers

· Manage shipping documentation (Commercial Invoice, Packing List, Bill of Lading, Certificate of Origin, etc.)

· Track shipments (sea/air/land) and proactively communicate ETAs

· Handle customs clearance coordination and resolve import/export issues

· Ensure Incoterms (FOB, CIF, EXW, etc.) are correctly applied and understood

1. Documentation & Reporting

· Maintain accurate procurement records (POs, contracts, correspondence)

· Prepare periodic reports on supplier performance, cost savings, and order status

· Ensure compliance with company policies and import/export regulations

Key Requirements

· Bachelor's degree in Supply Chain, Business Administration, Civil Engineering, Mechanical Engineering or related field

· 2–3 years of experience in procurement/purchasing, preferably with international sourcing exposure

· Strong knowledge of Incoterms, LC/payment terms, and shipping documentation

· Excellent negotiation and vendor management skills

· Proficiency in MS Excel/ERP systems (SAP, Oracle, etc.)

· Strong analytical and organizational skills

· Good communication skills (multilingual is a plus, especially for dealing with overseas suppliers)

Key Skills

· Negotiation | Cost Analysis | Vendor Management | Supply Chain Coordination | Import-Export Documentation | Problem-Solving | Attention to Detail

Pay: AED3,000.00 - AED5,000.00 per month

Work Location: In person