Procurement and Logistics Executive

Location: Dubai, UAE Employment Type: Full-Time Industry: Construction | Interior Fit-Out | Lighting & Flooring Salary: Competitive, based on experience

Job Overview

We are seeking a highly organised, proactive and detail-oriented Procurement & Logistics Executive to join our growing team in Dubai.

The successful candidate will be responsible for managing procurement activities, coordinating local and international shipments, maintaining supplier relationships and ensuring the timely delivery of materials for our ongoing projects.

This role requires someone who can work independently, manage multiple priorities and effectively coordinate with suppliers, freight forwarders and internal project teams to ensure smooth operations.

Key Responsibilities

Procurement & Supplier Management

• Manage the end-to-end procurement process, from supplier enquiries and quotations through to purchase orders and delivery.
• Source and negotiate with local and international suppliers to secure competitive pricing, quality and lead times.
• Prepare, issue and track purchase orders (POs), ensuring accuracy and timely processing.
• Maintain strong supplier relationships and regularly follow up on outstanding orders.
• Monitor procurement schedules to ensure materials arrive in line with project requirements.
• Identify opportunities for cost savings and improvements in procurement efficiency.

Logistics & Shipping Coordination

• Coordinate local and international shipments, including air freight, sea freight and road transportation.
• Liaise with freight forwarders, shipping agents and customs clearance providers.
• Prepare and review shipping documentation, including commercial invoices, packing lists, bills of lading and certificates of origin.
• Monitor shipments from dispatch through to final delivery, proactively resolving delays or logistical challenges.
• Coordinate deliveries to warehouses, project sites and client locations across the UAE.
• Ensure compliance with UAE customs regulations and relevant import/export requirements.
• Obtain and compare freight quotations to optimise shipping costs and delivery timelines.

Operations & Administration

• Maintain accurate procurement records, supplier databases, shipment trackers and delivery schedules.
• Coordinate closely with project managers, sales teams and accounts departments.
• Track outstanding supplier payments and coordinate with accounts to ensure timely payment processing.
• Provide regular updates on order statuses, expected delivery dates and potential delays.
• Support inventory management and material allocation across multiple projects.
• Assist in resolving supplier discrepancies, damaged goods, shortages and delivery issues.

Requirements & Qualifications

• Minimum 2–3 years of experience in procurement and logistics within the UAE.
• Previous experience in construction, interior fit-out, lighting, flooring or building materials is highly advantageous.
• Strong knowledge of UAE import/export procedures, customs clearance and international shipping processes.
• Experience dealing with European and international suppliers is preferred.
• Proven ability to negotiate with suppliers and freight providers.
• Proficiency in Microsoft Excel, Outlook and other Microsoft Office applications.
• Excellent organisational skills with strong attention to detail.
• Strong written and verbal communication skills in English.
• Ability to manage multiple orders, shipments and deadlines simultaneously.
• A proactive, solutions-focused approach with the ability to work independently.

What We Offer

• Competitive salary package based on experience.
• Opportunity to work across high-end residential and commercial projects in the UAE.
• Exposure to international suppliers and premium European brands.
• A collaborative working environment with opportunities for professional development.
• The opportunity to take ownership of procurement and logistics processes within a growing business.

Job Type: Full-time

Application Question(s):

• How many years previous experience in fit-out / construction industry ?

Education:

• Bachelor's (Preferred)

Experience:

• Logistics or Procurement: 1 year (Preferred)