Procurement, Accounts, and Admin Officer
Looking for a Procurement, Accounts, and Admin Officer to keep our office operations, project supply chain, and financial workflows running smoothly. In this multi-faceted role, you will ensure our field technicians have the HVAC equipment and materials they need, keep our project accounts perfectly reconciled, and maintain an organized, efficient central office environment. Roles & Responsibility Project & Procuremen t Procure specialized equipment including chillers, AHUs, split systems, ductwork, and controls at competitive prices. Coordinate purchase orders and track financial milestones for specialized HVAC installation and maintenance subcontractors. Track equipment orders closely to ensure materials arrive on-site exactly when needed, preventing costly project delays. Issue project-specific Purchase Orders (POs) and track material expenses against initial engineering estimations to prevent budget overruns. Financial & Accounts Responsibilities Verify supplier and subcontractor invoices against Project POs and Site Delivery Notes (GRNs) before releasing payments. Assist project managers in preparing accurate monthly valuations and progress billings for main contractors or clients. Perform routine reconciliations of major equipment suppliers and local parts distributors to maintain clean accounts payable ledgers. Monitor and document retention payments withheld by clients or due to subcontractors across various HVAC projects. Office Administration Responsibilities Manage daily office administrative tasks, handle incoming corporate correspondence, and maintain general office and pantry supplies. Organize and archive critical project documentation, including HVAC warranties, O&M manuals, approved drawings, and contracts . Assist in coordinating site access permits, vehicle tracking, and arranging safety gear (PPE) or tool replacements for site technicians. Track employee attendance, compile monthly timesheets for site workers, and manage reimbursement claims for field expenses. Candidate Requirements Minimum 2–3 years of experience handling accounts, procurement, or administration within the construction, MEP, or HVAC contracting industries . Basic understanding of HVAC component terminology to ensure accurate ordering and document filing. Hands-on experience with construction ERPs (e.g., Tally, Sage, NetSuite) and intermediate to advanced MS Excel skills. Excellent time-management skills with the ability to switch seamlessly between urgent administrative tasks and meticulous financial tracking. Pay: AED2,000.00 - AED4,000.00 per month Work Location: In person
Наблюдалась 2026-09-15, впервые 2026-09-08, источник — Indeed.