Personal Assistant to the Headmaster

Ardingly AstanaАстана

We are seeking a highly organised, proactive, and professional Personal Assistant to the Headmaster to provide high-level administrative and organisational support, ensuring the smooth and efficient management of the Headmaster’s daily responsibilities.

Обязанности:

Key Responsibilities

Manage the Headmaster’s calendar, schedule appointments, arrange meetings, and coordinate daily priorities.

Organise meetings, prepare agendas, take minutes, and follow up on agreed actions.

Handle correspondence, emails, telephone calls, and other communications on behalf of the Headmaster.

Prepare, proofread, and maintain documents, reports, presentations, and official correspondence.

Coordinate internal and external communications with staff, parents, students, and other stakeholders.

Arrange business trips, transportation, accommodation, and other travel-related logistics.

Maintain confidential records and handle sensitive information with the highest level of discretion.

Support the Headmaster in the coordination of school events, visits, and official functions.

Liaise with academic and administrative departments to ensure timely completion of tasks and requests.

Monitor deadlines, prioritise tasks, and provide proactive support to ensure efficient day-to-day operations.

Perform other administrative duties as required by the Headmaster.

Ability to Translate Headmaster's Public speeches Требования:

Bachelor’s degree in Business Administration, Management, Languages, or a related field.

Previous experience as a Personal Assistant, Executive Assistant, or in a similar administrative role.

Excellent written and spoken English; proficiency in Russian and Kazakh

Full-time employment.

Official employment in accordance with the Labour Code of the Republic of Kazakhstan.

Competitive salary, negotiable based on qualifications and experience.

Work at Ardingly Astana, Astana, Kazakhstan.

Standard school working hours, with flexibility when required by the Headmaster’s schedule.

A professional and collaborative working environment.

Opportunities for professional development and career growth.

Annual paid leave and other employment benefits in accordance with applicable labour legislation.

The opportunity to work closely with the school’s senior leadership team.

Strong organisational, time-management, and multitasking skills.

Excellent written and verbal communication skills.

Proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook).

High level of professionalism, discretion, and ability to handle confidential information.

Strong attention to detail, initiative, and problem-solving skills.

Ability to work independently, prioritise tasks, and meet deadlines in a fast-paced environment.

Experience in an educational environment or working with senior management is an advantage.

Условия:

Transportation and Food provided.