Personal Assistant
# Personal Assistant **Vortech Service Company Limited** · Thành phố Hồ Chí Minh · `On-site` 🕒 **Статус:** *Опубликовано: 8 дней назад* · *Источник: Indeed* --- ### About the Role We are seeking a highly organized, proactive, and detail-oriented Personal Assistant (PA) to provide comprehensive executive support to the Chief Growth Officer (CGO). This role is responsible for managing the CGO's daily operations, coordinating cross-functional communication, driving execution of strategic initiatives, and ensuring seamless collaboration within the CGO Office and across the organization. Key Responsibilities: A. Executive Administration & Schedule Management - Manage the CGO's calendar, prioritize appointments, and resolve scheduling conflicts. - Prepare meeting materials and briefing notes for key meetings. - Manage emails, correspondence, and business travel arrangements. - Delegate appropriate administrative tasks to the Junior PA and oversee the quality of deliverables. B. CGO Office Operations & Coordination - Serve as the primary coordination point between the CGO and members of the CGO Office. - Communicate the CGO's priorities, instructions, and action items to the appropriate stakeholders. - Consolidate information and reports from departments before submission to the CGO. - Conduct regular alignment with the Enablement Director/Manager to ensure consistent operations within the CGO Office. C. Stakeholder Management & Progress Tracking (Internal & Cross-functional) Internal Coordination (CGO Office) - Develop and maintain a tracking system for all tasks assigned by the CGO to members of the CGO Office. - Proactively follow up on task progress, monitor approaching or overdue deadlines, and provide regular status updates to the CGO, including: On schedule, At risk of delay, Overdue Cross-functional Coordination - Act as the primary point of contact when the CGO collaborates with other departments such as HR, Finance, Legal, IT, CTO Office, Business Success (CS), and other business units. - Coordinate with Executive Assistants (EAs) of other C-level executives to arrange cross-functional meetings and ensure smooth communication. - Track requests and action items initiated by the CGO that require follow-up from other departments. Relationship Management - Build and maintain effective working relationships with stakeholders at all levels, from CGO Office team members to Executive Assistants of other C-level leaders. - Drive progress and collaboration through credibility, trust, and strong interpersonal relationships rather than relying solely on formal authority. D. Executive Alignment & Action Item Management - Work closely with the CGO immediately after meetings, especially Board of Directors (BOD) meetings, to capture key decisions and directions. - Translate discussions, including verbal or informal instructions, into clear and actionable tasks with defined owners and deadlines. - Assign action items to the appropriate individuals or departments and maintain them within the task tracking system. Requirements: - 3–7+ years of experience as an Executive Assistant, Personal Assistant, or similar executive support role. - Experience supporting C-level executives or working in a highly cross-functional environment is strongly preferred. - Project Management experience (PM, PMO, or relevant certifications) is a strong advantage. - Previous experience leading, mentoring, or supervising another assistant is an advantage, as this role oversees a Junior PA. Qualifications & Skills - Fluent in both Vietnamese and English. - Excellent organizational, planning, and time management skills with the ability to manage multiple priorities simultaneously. - Strong stakeholder and relationship management skills, with the ability to build trust and influence without formal authority. - Strong active listening skills and the ability to translate informal discussions into clear, actionable tasks. - Excellent communication skills with the ability to follow up assertively while maintaining positive working relationships. - Highly proactive, detail-oriented, and capable of working independently in a fast-paced environment. Compensation & Benefits: - Competitive salary (open to discuss) - Supportive and flexible working environment - MacBook provided - Premium health insurance - Guaranteed 13th-month salary & performance bonuses - 15 paid annual leave days per year - Hybrid working (a total of 36 WFH per year) - Company trip, happy hours, free snacks, and coffee,... Job Type: Full-time Pay: From 30,000,000₫ per month Experience: - Executive Assistance: 4 years (Required) - Stakeholder Management: 5 years (Required) Work Location: In person
Наблюдалась 2026-10-15, впервые 2026-10-06, источник — Indeed.