Personal Assistant

We are seeking a highly proactive, versatile, and globally mobile Executive Personal Assistant (PA) to support our Board of Directors (BOD) . In this role, you will act as a key operational anchor to the C-suite, providing high-touch administrative management while taking ownership of special strategic projects.

This position is tailored for an adaptable professional who thrives in international environments, embraces extensive global travel, and is ready to relocate across our international office hubs.

Key Responsibilities:

1. Executive & BOD Assistance (70%)

• Coordinate calendars, meetings, and appointments for multiple Board members, effectively managing competing priorities across global time zones.
• Arrange complex international travel, accommodations, itineraries, logistics, and visa-related documentation across company offices.
• Support Board members during international business trips and oversee local logistics at regional office hubs.
• Prepare meeting materials, record key decisions and action items, and track follow-ups to completion.
• Serve as an efficient operational bridge and communication link between the Board, internal department heads, and external global stakeholders.
• Handle confidential correspondence, legal documents, and administrative matters with the utmost discretion.

1. Special Projects & Strategic Initiatives (30%)

• Manage and execute ad-hoc business projects, assignments, and strategic initiatives assigned directly by the BOD.
• Conduct market research, gather business intelligence, and synthesize data into clear summaries to aid executive decision-making.
• Serve as an operational bridge between executive leadership and regional teams across international office locations.

Requirements:

• 5+ years of proven experience as an Executive Assistant, Personal Assistant, or Operations Coordinator supporting C-level executives or board members.
• Passionate about living and traveling abroad extensively. Must be fully flexible for frequent international travel and extended stays overseas.
• Fully open and ready to relocate to any of the company’s physical office locations as required.
• Demonstrate strong curiosity, fast learning capabilities, and openness to mastering new business domains.
• High emotional intelligence (EQ), strict confidentiality/discretion, strong organizational skills, and the ability to operate calmly under pressure.
• Fluent written and spoken English proficiency with top-tier executive presence and interpersonal skills.
• Master’s or Bachelor’s degree in Industrial/Organizational Psychology, Human Resources, Business Administration, or a related field.

Compensation & Benefits:

• Competitive salary (open to discuss)
• Supportive and flexible working environment
• MacBook provided
• Premium health insurance
• Guaranteed 13th-month salary & performance bonuses
• 15 paid annual leave days per year
• Hybrid working (a total of 36 WFH per year)
• Company trip, happy hours, free snacks, and coffee,...

Job Type: Full-time

Pay: From 30,000,000₫ per month

Application Question(s):

• Are you fully open and ready to relocate or go on business trips to any of the company’s physical office locations as required?

Experience:

• Executive Assistance: 5 years (Required)

Work Location: In person