Personal Assistant
# Personal Assistant **Disha Foods** · Hyderabad, Telangana · `On-site` 🕒 **Статус:** *Опубликовано: 8 дней назад* · *Источник: Indeed* --- ### About the Role Executive Assistant / Personal Assistant to the Director Company: Disha Foods Private Limited Position: Executive Assistant / Personal Assistant to Director Reporting To: Director Experience: 3+ Years Location: Hyderabad Employment Type: Full-Time Function: Director’s Office / Executive Management About the Role We are looking for a highly organised, discreet, proactive and execution-oriented Executive Assistant / Personal Assistant to the Director to provide comprehensive administrative, coordination and executive support to the Director of Disha Foods Private Limited. The role requires an individual with strong business acumen, exceptional communication skills, high attention to detail and the ability to manage multiple priorities with complete confidentiality . The incumbent will act as a critical interface between the Director, senior leadership team, internal functions, external stakeholders and key business associates. The ideal candidate should be comfortable operating in a fast-paced, entrepreneurial and high-accountability business environment , with the maturity to independently follow through on critical matters and ensure timely closure of commitments. Key Responsibilities 1. Executive & Calendar Management - Manage the Director's calendar, appointments, meetings and daily schedule. - Prioritise meetings and engagements based on business criticality. - Coordinate internal and external meetings, conference calls and business appointments. - Ensure the Director is adequately briefed with relevant information before key meetings. - Manage meeting schedules, travel time, buffers and last-minute changes efficiently. - Maintain a structured daily/weekly agenda and follow-up tracker. 2. Business Coordination & Follow-Ups - Act as the central coordination point for matters requiring the Director's attention. - Track critical action items emerging from meetings and ensure timely follow-up with respective stakeholders. - Maintain an Action Taken Report (ATR) / Management Follow-Up Tracker. - Coordinate with functional heads and senior managers to obtain updates, reports and required information. - Escalate delays, dependencies and critical issues to the Director proactively. - Ensure commitments made by the Director or management are appropriately tracked through closure. 3. MIS, Reports & Management Information - Coordinate preparation and consolidation of management reports, MIS and business updates. - Collect relevant data from various departments and present information in a structured manner. - Maintain dashboards, trackers and management review documents. - Prepare meeting briefs, agenda notes, presentations and summary documents as required. - Support the Director in reviewing business performance, operational updates and strategic initiatives. 4. Meeting Management - Schedule and coordinate management meetings, reviews and business discussions. - Prepare meeting agendas and circulate required information in advance. - Record key decisions, action points, owners and timelines. - Maintain Minutes of Meeting (MoM) and follow up for closure. - Ensure pending decisions and action items are brought back to the Director's attention. 5. Communication & Correspondence - Draft and manage professional emails, letters, communications and official correspondence on behalf of the Director. - Coordinate communication between the Director and internal/external stakeholders. - Maintain a professional standard of written and verbal communication. - Handle sensitive communications with discretion and maturity. - Ensure important communications are appropriately prioritised and responded to within timelines. 6. Travel & Logistics Management - Coordinate domestic and international travel arrangements, including flights, hotels, ground transportation and itineraries. - Prepare detailed travel schedules and itineraries for the Director. - Coordinate business meetings during travel. - Maintain travel documentation and ensure all logistical requirements are addressed. - Manage last-minute changes and contingencies effectively. 7. Confidentiality & Information Management - Handle highly confidential business, financial, strategic and personal information. - Maintain strict confidentiality regarding management discussions, business plans, commercial matters and organisational decisions. - Ensure appropriate documentation and secure handling of sensitive information. - Exercise sound judgement regarding information sharing and stakeholder access. 8. Stakeholder Management - Liaise professionally with senior management, customers, vendors, consultants, business partners and other external stakeholders. - Coordinate with key internal functions including Finance, HR, Sales, Marketing, Operations, Supply Chain, Quality, E-Commerce and Administration . - Build effective working relationships across functions to ensure smooth execution of the Director's priorities. 9. Personal Assistance & Administrative Support - Provide personal assistance to the Director wherever required for effective management of professional commitments. - Coordinate personal appointments, schedules and other priority requirements, maintaining complete discretion. - Manage documentation, records and important files. - Support the Director in managing day-to-day administrative requirements. 10. Special Projects & Management Initiatives - Support the Director on special projects, strategic initiatives and management assignments. - Conduct preliminary research, data gathering and information collation as required. - Coordinate cross-functional projects and track milestones. - Take ownership of specific assignments and independently drive them to completion. - Support business reviews, strategic planning exercises, board-level meetings and management presentations. Key Deliverables / KPIs The incumbent will be expected to ensure: - 100% calendar and meeting discipline - Timely closure of Director-level action items - Accurate and timely MIS / management reports - Effective MoM and ATR management - Zero leakage of confidential information - Timely coordination of travel and business engagements - Faster cross-functional follow-up and execution - High accuracy in documentation and correspondence - Effective prioritisation of urgent and critical matters - Professional and seamless functioning of the Director's office Candidate Profile Educational Qualification - Graduate degree in Business Administration, Commerce, Management, Communications or a related discipline . - MBA / PGDM will be an added advantage. Experience - Minimum 3+ years of experience as an Executive Assistant, Personal Assistant, Management Assistant, Executive Secretary or similar role. - Experience supporting a Director, CXO, Promoter, Business Head or Senior Management Executive will be preferred. - Candidates from FMCG, Manufacturing, Consumer Goods, Retail or other fast-paced business environments would be advantageous. Required Skills Executive Management - Strong calendar and time management - Meeting and agenda management - Action tracking and follow-through - Executive-level coordination Communication - Excellent written and verbal communication - Strong business English - Professional email drafting - Stakeholder management Technology - Excellent proficiency in MS Office / Microsoft 365 - Strong command of Excel and PowerPoint - Familiarity with Google Workspace will be an advantage - Ability to work with MIS, dashboards and business reports Personal Attributes - Highly organised and detail-oriented - Proactive rather than reactive - Strong sense of ownership and accountability - High degree of discretion and confidentiality - Mature and composed under pressure - Excellent follow-up discipline - Strong interpersonal skills - Ability to multitask and manage competing priorities - Problem-solving mindset - Ability to work with minimal supervision - Strong business orientation and commercial awareness What Success Looks Like The successful candidate will become a trusted extension of the Director's office , ensuring that priorities are clearly organised, decisions are effectively communicated, commitments are tracked, and critical actions move to closure without unnecessary intervention from the Director. The role requires someone who can anticipate requirements, identify gaps before they become issues, maintain exceptional execution discipline and operate with a high level of ownership and confidentiality. Preferred Competency Profile Organised | Proactive | Discreet | Articulate | Business-Savvy | Detail-Oriented | Dependable | Execution-Focused | Mature | High Ownership Note: This position requires flexibility in working hours based on business requirements and the Director's schedule. The role involves exposure to confidential business information and therefore demands the highest standards of integrity, discretion and professionalism. Pay: ₹20,000.00 - ₹25,000.00 per month Work Location: In person
Наблюдалась 2026-09-30, впервые 2026-09-22, источник — Indeed.