Payroll Specialist

About Us

Legacy Utility Group is a dynamic, forward-thinking organization dedicated to the growth, innovation, and expansion of industry-leading service providers. As the parent company of Nor-Cal Pipeline Services, JVAC Vacuum Excavation, and Guardian Traffic Solutions, we synergize expertise, efficiency, and a shared commitment to customer service excellence.

Our mission is to create long-term value by fostering the success of like-minded companies that prioritize safety, reliability, and innovation. Through strategic expansion and investment in high-performing service lines, Legacy Utility Group is shaping the future of utility infrastructure.

About the Team: Our Finance team, led by the CFO, is an essential shared service within Legacy Utility Group, supporting our four operating companies with budgeting, accounts payable, collections, and payroll.

About the Role - Pay: $30-36 hourly, commensurate with experience | Location: Onsite, Plano, TX

Partnering with the Payroll Manager, the Payroll Specialist processes and audits multi-entity, multi-state payroll for a mixed union and non-union workforce. Strong knowledge of California labor law is essential, along with experience in prevailing wage and certified payroll. You’ll also support tax compliance, labor reporting, and reconciliations, and serve as a go-to resource for employee time and pay questions.

Responsibilities:

• Process weekly and bi-weekly payroll for hourly, salaried, union, and prevailing wage employees across multiple entities and states.
• Review timecards, wages, deductions, garnishments, job costing, and wage classifications for accuracy.
• Ensure compliance with federal, state, and local wage and hour laws, including California regulations.
• Administer union payroll per collective bargaining agreements, including fringe contributions, dues, and union reporting.
• Prepare and submit certified payroll and labor compliance reports (Davis-Bacon, DIR, DAS 140/142) through LCPtracker, eComply, and customer platforms.
• Maintain multi-state payroll tax compliance and support quarterly, annual, and year-end filings, including W-2s.
• Reconcile payroll liabilities, benefits, and tax accounts, and respond to agency notices.
• Prepare payroll and compliance reports, and support workers’ compensation, OCIP, union, and government audits.
• Serve as the first point of contact for employee time and pay questions, and assist with new hire onboarding.
• Maintain payroll system integrity, improve processes, and train staff on payroll and timekeeping procedures.
• Ensure compliance with federal, state, and local wage and hour laws, including California final pay, paid sick leave, and meal and rest break requirements.
• Reconcile payroll liabilities, benefits, and tax accounts, prepare payroll journal entries, and respond to agency notices.
• Other duties as assigned by management.

Ideal Qualifications

• High school diploma or equivalent required; Associate’s or Bachelor’s in Accounting, Business, or a related field preferred
• 3+ years of multistate, multi-entity payroll experience in the following environments
• Construction and Public Works industry experience, preferred
• Union exposure strongly preferred
• CPP or FPC certification highly desirable
• Hands-on experience with LCPtracker and DIR reporting required
• Strong knowledge of federal, state, and local labor laws, including California regulations, Davis-Bacon, and prevailing wage
• Proficiency with payroll and ERP systems (ViewPoint, Spectrum, ProContractor, or similar) and advanced Excel skills
• Exceptional accuracy, attention to detail, and strong math and analytical skills
• Strong communication, organization, and problem-solving skills, with the ability to meet deadlines under pressure
• Able to regularly sit for extended periods at a computer. Occasionally stand, reach, stoop, lift or move 25lbs.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Regularly use hands, reach, talk, and hear
• Frequently sit, stand, and walk
• Occasionally climb, balance, stoop, kneel, crouch, or crawl
• Occasionally lift up to 25 lbs.
• Close and distance vision required

Pay: $30-36 hourly, commensurate with experience. | Location: Onsite, Plano, TX