PA & Team coordinator
# PA & Team coordinator **ASCENDI GLOBAL PTE. LTD.** · Clementi · `On-site` 🕒 **Статус:** *Опубликовано: 2 дня назад* · *Источник: Indeed* --- ### About the Role Job Description: The Personal Assistant (PA) & Team Coordinator is responsible for ensuring the smooth operation of the office and seamless support to clients, as well as providing full administrative support to the Managing Director, APAC. Responsive to all clients' general inquiries via phone or online. Preparation of letters, emails, proposals and documentation of all types of reports (Typing skills is required) Diligently and proactively confirm meetings with clients and consultants globally (regardless of the location/time zone) Responsible for the development & implementation of efficient office procedures. Coordinating with Vendors, managing supplies and maintenance of areas. Management of database, inputting iniformation and ensuring everything is correct. Responsible for incoming and outgoing mail, shipping, and receiving; guardian of confidential documents Provide support for the travel, visa, expenses support, database management with the execution team. Present constantly in a professional way as the first point of contact to all clients, vendors, board members, staff, media, etc. – by phone, in person, and/or email or in person or virtually. Responsible to keep all P Files and hr documentation matters. Coordination with external parties like government agencies, MOM and other relevant association like Amcham etc... Skills Required: Proficient in Typing & Documenting Minutes & Notetaking Fast in desk research, internet searches and computer literate / AI proficient Efficient organisational skills in all aspects Proficient in Microsoft Office (Teams Meeting, Excel, Word & PowerPoint), google apps/ google docs and outlook software Familiar with different web browsers and google applications Comfortable using (or learning) Acrobat PDF and mac computer Competencies Needed: Fast and efficient typing and note taking skills Teamwork & effective communication skill Organization & Time Management Attention to detail and result orientedness Assertiveness with Tact, discretion, and diplomacy Project / Time Management & Multi-tasking skills Agility, Resilience and problem-solving skills Self-directed and proactiveness (ie to see what needs doing and to do it) Qualification: (It's the attitude that counts!) Relevant 2+ years of experience and have thrived well in a fast-paced dynamic environment with minimal supervision Ability to communicate and coordinate with a diverse set of clients across Asia Pacific, USA and Europe Familiar with both start up / SME and structured working environment and must be able to thrive in both. Experienced in arranging multiple meetings across different countries and continents, previous working experience in and executive search or recruitment companies is a big plus Fluency in English is a must, additional language skill especially in Chinese will be an advantage since we deal with Greater china markets Only shortlisted candidates will be contacted for the role. Ascendi Global Helping Leaders and Organizations Ascend because the Right Leader changes Everything. Ascendi Global is a boutique executive search and leadership advisory firm headquartered in Singapore, partnering with organisations across the Asia-Pacific region at pivotal moments of growth and transition. We support boards, founders, CEOs, and senior leadership teams in identifying and securing leaders who are not only capable, but aligned with the organisation’s culture, strategy, and long-term ambitions. Our work spans executive search and leadership advisory, with a disciplined, fit-driven approach grounded in deep regional market insight. Alongside our search and advisory work, Ascendi also provides executive coaching services for senior leaders and candidates navigating career transitions, role expansion, or increased leadership responsibility. Coaching is offered as a complementary service, supporting long-term leadership effectiveness and continuity. Our consultants bring over 25 years of cumulative experience in executive search and talent acquisition across Asia-Pacific. We partner with a diverse range of organisations—global and local, listed and privately owned, as well as non-profit institutions—addressing complex, multi-country talent needs. Our team comprises of experienced partners and / or associates in Shanghai, Tokyo, Hong Kong, Switzerland, Milan, Manila and USA markets. Ascendi Global operates as a trusted partner to our clients and a responsible brand ambassador in the market, representing organisations with discretion, clarity, and professionalism.
Наблюдалась 2026-09-21, впервые 2026-09-19, источник — Indeed.